Administrative Assistant

Overview:

We are seeking a versatile and detail-oriented Administrative Assistant to join our office team. The ideal candidate will excel in multitasking, possess exceptional organizational skills, and thrive in a fast-paced environment. As an Administrative Assistant, you will play a crucial role in managing office operations, including answering phones, coordinating appointments, and providing support to potential employees. Candidates with a background in payroll administration will be highly valued.

Key Responsibilities:

1. Office Management:

• Greet visitors, answer phone calls, and respond to inquiries in a professional and courteous manner.
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
• Coordinate office activities and operations to ensure efficiency and compliance with company policies.

2. Administrative Support:

• Assist with scheduling appointments, meetings, and travel arrangements for executives and staff members.
• Prepare and distribute correspondence, memos, letters, and forms.
• Perform data entry, file management, and record-keeping tasks to maintain accurate and organized documentation.

3. Timekeeping/Payroll Support (Preferred):

• Assist with payroll processing tasks by performing timekeeping duties, including verifying time records, calculating wages, and processing payroll adjustments.
• Maintain payroll records and ensure compliance with relevant regulations and policies.
• Collaborate with the finance department to resolve payroll discrepancies and address employee inquiries.

Qualifications:

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent communication and interpersonal skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
• Candidates must demonstrate proficiency with Microsoft Excel during the interview process.
• Experience with payroll administration software (e.g., ADP, Paychex) is a plus.

Scheduling:

• Monday - Thursday (7:00 AM - 4:00 PM) & Friday (8:00 AM - 12:00 PM)
• Office is located in Aurora, CO - remote work not available at this time

About Prospect Airport Services:

Prospect Airport Services has over five decades of experience in the airline industry. With over 12,000 motivated associates and cutting edge proprietary technology geared up at full strength every day to meet the challenges of the air transportation industry. We provide superior customer service and top quality experiences while maintaining the highest levels of safety in everything we do. Our employees continually strive for professional excellence with a strong work ethic and integrity.

We are looking for applicants that take pride in their appearance, are responsible for their attendance, and that are comfortable working with passengers in an airport environment. For a number of people this job has served them well as a gateway to opportunities within the airline industry. So whether you're just winding up your career or just winding it down we may be a good fit for your needs. Additionally, Prospect has many opportunities for advancement, both in Denver (DEN) and in the thirty-two other airports we service nationwide.

Prospect Airport Services is an Equal Opportunity Employer.

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you bilingual (English & Spanish)?

Experience:

• Microsoft Excel: 2 years (Required)
• Microsoft Office: 2 years (Required)
• Office: 2 years (Required)
• Customer service: 2 years (Required)

Work Location: In person

Salary : $21