What are the responsibilities and job description for the Student Information Specialist - Administration (2024-2025) position at Prosper ISD?
Minimum Salary: $42,651/Days: 226
Primary Purpose:
Ensure efficient operation of the district enrollment of students and maintenance of student data according to the guidelines established by the Texas Education Agency and the administration of Prosper Independent School District through training and support of campus registrars, data clerks, and attendance clerks. To assist in maintaining accurate PEIMS records for the district.
Qualifications:
Education/Certification:
High School Diploma or GED
Special Knowledge/Skills:
- Extensive knowledge of the PEIMS Data Standards
- Extensive knowledge of the Student Attendance Accounting Handbook
- Proficient in Google Suite and Microsoft Office Suite
- Ability to maintain accurate and auditable records
- Ability to train staff in small group settings
- Ability to work well in a team provide training for end users
- Strong communication and interpersonal skills
- Work habits include being reliable, flexible, and punctual, a self-starter and team player
- Must be organized and self-motivated
- Ability to complete tasks within a timely fashion and meet established deadlines
- Ability to multi-task and execute tasks in a high-pressure environment
- Ability to work in fast-paced, multi-priority environment
- Ability to use personal computer and software to develop or maintain spreadsheets and databases
- Proficient keyboarding and file maintenance skills
- Basic math skills
- Strong organizational, communication, and interpersonal skills
Experience:
Minimum of 3 years working experience with PEIMS data
Experience using a Student Information Software Program
Experience training small groups preferred
Major Responsibilities and Duties:
PEIMS
1. Assist in the collection of PEIMS data and assist with the submission of information to the state while following all state and federal guidelines for coding student information.
2. Run Pre-PEIMS reports and work with campus registrars and district coordinators/directors to ensure data is verified and accurate.
3. Assist with required 6 weeks reports and membership reconciliation per state guidelines.
4. Ability to compute, analyze and interpret numerical data for reporting purposes.
SIS
5. Provide comprehensive training and support to campus registrars, data clerks, and attendance clerks with student related data (registration, attendance, scheduling, report cards, transcripts, special program coding, etc.).
6. Assist campuses with TREx training and troubleshooting.
7. Provide end user support via telephone, email, campus visits, and training sessions.
8. Monitor and review campus student data utilizing Skyward reports and functions.
9. Provide training to campus staff on attendance protocol and attendance-taking procedures based on the Student Attendance Accounting Handbook.
10. Assist with setup of campus information and ensuring students are enrolled in the appropriate campus based on district zoning.
11. Assist with the coordination of new student enrollment and returning student registration functions and the development of the online registration information forms.
12. Provide records management practices for student records to include training and monitoring of records in the Laserfiche Student Repository.
13. Attend related conferences, seminars and meetings to further knowledge of the student information system.
Other
14. Establish processes and procedures to help with campus registrar efficiency.
15. Maintain confidentiality to ensure data is secure.
16. Strong collaboration in a team environment.
17. Conducts responsibilities in accordance with customer care principles.
18. Perform other job-related duties as assigned.
19. Follow district emergency procedures and safety protocols.
Supervisory Responsibilities:
None.
Equipment Used:
Personal computer, printer, calculator, copier, and scanner.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions; maintain emotional control under stress. Repetitive hand motions; prolonged use of computer. The ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records.
Salary : $42,651
