Bookkeeping Assistant - Part Time

Job Opening - Bookkeeping Assistant (part-time)

Posted: October 24, 2023. Location: In Person, In Office – Bozeman, MT

Prospera Business Network is the leading non-profit organization advancing and supporting community-

centered economic development in southwest Montana. Our focus is helping people start and grow

their local business – which in turn strengthens our region’s economy and communities. Founded in

1986, Prospera has deep roots that connect us to the people and communities across SW Montana.

Position Summary:

The Bookkeeping Assistant provides support to both the finance and accounting operations at

Prospera. The financial systems at Prospera are well-established and include a multi-class accounting

system along with multiple federal and state grant programs. This position supports financial business

operations ensuring our A/P and A/R functions are completed in a timely manner and our bookkeeping

system and records are accurate and up to date. This role will support and coordinate their work with

the Director of Finance and will provide a customer service function with staff, members, vendors and

government agencies regarding transactions and payments. This role will support two non-profit entities

a 501c4 and 501c3.

This position will see the positive impact of their work because our programs and events touch many

local businesses across Montana.

Fit and Capabilities:

• Enjoys playing a supportive role for important business operations that involve trusted financial

duties, strong attention to detail, and people and communications.

• Brings a positive attitude for managing multiple responsibilities through to timely completion.

• Organized and demonstrates time-management skills focusing on weekly and monthly

responsibilities.

• Customer service oriented supporting staff and outside organizations.

• Enjoys routine weekly and monthly responsibilities to be completed with minimal supervision.

Qualifications:

• Strong knowledge of basic accounting principles.

• An associate degree in bookkeeping or accounting is a plus.

• Two years of bookkeeping experience, preferably in the nonprofit sector.

Starting hourly wage: $24 to $28/hour DOE

Part-time Position: approximately 10 - 15 hrs./week, with benefits

Retirement IRA with 3% match
Monthly phone stipend
Professional Development Opportunities

Collaborative and Positive Office Culture

• Proficiency with QuickBooks Desktop is required.

• Enjoys details, record keeping, and strives for 100% accuracy.

• High computer literacy with Microsoft Office Suite specifically Excel.

• Demonstrated knowledge of efficient financial and business operations.

• Professional written and verbal communication skills.

Duties and Responsibilities:

Finance and Business Operations

Support the organization’s professional reputation by providing detail oriented and confidential support

to Prospera’s business operations and the Director of Finance.

• Monthly reconciliation of multiple databases to QuickBooks including the membership CRM

(Little Green Light), business training CRM (Neoserra), and our loan fund software (DownHome

Solutions).

• Assist with quarterly preparation of expense reports for grant funding and reimbursement

requests.

• As directed, provide documents, records and files for our annual independent audit and the

periodic audit of federal, state, and local programs.

• Maintain our current filing system and support our archive policies for recordkeeping, file

storage, and shredding of private files.

• Data entry to existing databases.

• In-kind tracking.

• Other duties as assigned.

Bookkeeping

• Provide consistent and regular workflow to ensure timely monthly closes of our financial

statements.

• Accounts Receivable: set up of members, monthly membership invoices, preparation of

invoices, receipt of electronic payments.

• Accounts Payable: set up of vendors, collection of W9s, bill entry, and preparation of checks for

payment.

• Accurately reconcile assigned bank accounts and file records per accounting and audit

standards.

• Manage and record credit card transactions.

• Provide monthly reports, as delegated, to ensure information is shared on a timely basis.

• Enter loan payments.

• Keep paper files and records organized and labeled.

• Support special projects for the Executive Director and/or Director of Finance.

• Assist with creation of weekly bank deposits.

Office Administration

• Occasionally attend Prospera events to provide support services, or handle duties as assigned.

• Assist with annual 1099 statement preparation.

• Assist with audit confirmation letters for loan clients and local agencies.

• IT projects as directed.

Work Conditions:

The work week is generally Monday - Friday 8:30 am to 5:00 pm, with a part-time schedule to be

determined. Standing, lifting and some moderate physical requirements (ability to lift 25 lbs.) are

necessary along with a personal vehicle, valid driver’s license and insurance as some local travel is

required. This position is based in Bozeman, MT.

To Apply:
Email a cover letter describing your interest in the position and a resume. The cover letter will be
considered a writing sample in addition to serving as a personal introduction.

E-mail your application with “Bookkeeper” in the subject line to:

CMurray@ProsperaMT.org

Initial application review deadline is November 8, 2023.

After the deadline, applications will be reviewed as received. This position is open until filled.