Facilities Coordinator - 1st Shift

Position Summary

The Facilities Coordinator plays a critical role in ensuring the smooth operation of our organization’s facilities and maintenance team. This position is primary responsibly to manage incoming traffic of new employees, contractor, suppliers, customers and other visitors. This position encompasses a blend of administrative duties, security responsibilities, and front-desk work. This position will provide support to other departments as needed, ensuring smooth collaboration across teams.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Issue and manage security badges for employees, contractors, and visitors.
• Maintain accurate and up-to-date records of badge assignments and access levels.
• Collaborate with security personnel to ensure effective access control and security protocols.
• Oversee the front lobby area, ensuring both a welcoming and secure environment.
• Greet visitors, address inquiries, and guide them to the appropriate personnel.
• Maintain a professional, approachable, and friendly demeanor at all times.
• Register and sign in visitors, issuing temporary badges as needed.
• Escort visitors to their designated areas when required.
• Notify employees promptly of visitor arrivals.
• Provide general administrative support, including filing, data entry, and document management.
• Assist facilities management by maintaining records for maintenance requests, repairs, and inspections.
• Collaborate with other departments to ensure effective communication and coordination.
• Adhere to established emergency protocols, including fire alarms and evacuations.
• Assist with evacuation procedures, providing clear guidance to both visitors and employees. 
• Obey all safety rules, use caution in work activities, and continuously practice safe behaviors.
• Immediately report unsafe conditions/behaviors and work-related injuries to site supervision.
• Perform all other duties as assigned.

Education and Experience

• High School diploma or equivalent.
• Previous experience in a similar role preferred.
• Excellent communication skills (verbal and written).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Minimum of 1 year of experience in maintenance, facilities, or EHS clerical role.
• Proven hands-on experience with machine shop operations and mechanical equipment.
• Strong verbal, written, and interpersonal communication skills, with the ability to effectively exchange information with coworkers, supervisors, suppliers, and vendors.

Physical Demands

• Digital dexterity and hand/eye coordination in operation of office equipment, including PC
• Light lifting and carrying of files, supplies, etc.
• Ability to speak and hear customers, vendors, and other employees via phone or in person
• Body motor skills sufficient to move from one office location to another
• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift to 30 pounds at times.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

An Affirmative Action / Equal Opportunity Employer

Proterial Cable America provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. As a Federal Contractor, we encourage priority referral of protected veterans under VEVRAA.