Payroll and Benefits Coordinator

Payroll and Benefits Coordinator

Pay Range $30-$38 per hour

About Prototek

Prototek is a leading national provider of digital based manufacturing services including CNC machining, precision sheet metal fabrication, EDM, and additive manufacturing services. Prototek serves a variety of customer end markets, including aerospace, defense, medical, robotics, electronics, consumer, and general industrial. Prototek has manufacturing locations across the United States includingfacilities in New Hampshire, Wisconsin, California, Colorado, and Pennsylvania. Prototek is ISO 9001:2015 and AS9100D:2016 certified as well as ITAR Registered.For more information, visitwww.prototek.com.

Job Summary

The Payroll and Benefits Coordinator is responsible for processing payroll and administering employee benefits programs. This dual-role position ensures accurate payroll execution while managing benefits such as health, dental, vision, retirement, and worker’s compensation. The role also supports compliance, vendor coordination, and employee communication to ensure a seamless experience. Success requires strong attention to detail, organizational skills, and a commitment to high-quality service across the organization.

Essential Functions

Benefits Administration:

• Administer employee benefits programs, including Workers’ Compensation, health, dental, vision, life insurance, and retirement plans
• Support new hire processing, terminations, and qualifying life or work events
• Assist employees with benefits enrollment, changes, and claims resolution
• Oversee COBRA administration, ensuring compliance with federal regulations, timely notifications, and enrollment support
• Assist with open enrollment, including material preparation, informational sessions, and processing enrollments
• Ensure compliance with federal, state, and local regulations, including ERISA, HIPAA, ACA, and FMLA
• Maintain accurate employee benefits records and enrollment data
• Conduct regular audits of payroll, benefits, and HR programs, recommending corrective actions when necessary
• Manage and track LOA requests, ensuring compliance with company policies and legal requirements
• Facilitate and track OSHA logs and report data internally
• Administer Workers' Compensation claims, ensuring timely reporting and maintaining communication with employees and insurance providers
• Assist with quarterly and annual audits, including 401(k), FSA non-discrimination testing, 5500s, and EEO-1 reporting
• Assist in creating and maintaining educational materials to promote employee understanding of benefits programs
• Assist with ACA reporting, including 1095-C review
  
  

Payroll Processing:

• Process payroll, ensuring accuracy and compliance with company policies and legal regulations
• Record and verify payroll data, including child support, wage garnishments, unemployment claims, and insurance deductions
• Oversee payroll audits and reconciliations for accuracy
• Maintain the confidentiality and integrity of payroll and HR records
• Provide timely responses to payroll-related employee inquiries and resolve discrepancies
• Ensure compliance with all federal, state, and local payroll regulations
  
  

General HR Support:

• Respond to internal and external HR inquiries and direct complex questions to appropriate senior staff
• Provide administrative support to the HR department as needed
• Perform other related duties as assigned in a team environment
  
  

Technical Competencies

• Proficient knowledge of general business practices
• Proficient knowledge of relationship management and conflict resolution
• Proficient communication and presentation skills
• Proficient computer literacy, including Microsoft Office and HRIS software
• Proficient attention to detail ability in maintaining accurate and confidential records of employee benefits data, leave status, and claims.
• Proficient ability in generating reports and managing documentation in compliance with company policies or standards and local, state or federal regulations.
• Basic understanding of federal, state, and local regulations related to benefits administration, including ERISA, HIPAA, FMLA, COBRA, ADA, ACA, and Workers' Compensation laws
• Basic knowledge of payroll processing functions
• Basic ADP Workforce Now experience
• Basic knowledge of processes and technologies used in prototyping and manufacturing.
• Basic experience processing CanadianPayroll preferred
  
  

Behavioral Competencies

• Demonstrates initiative and personal accountableto meet work demands
• Strong attention to detail and commitment to accuracy of work
• Demonstrate leadership by approaching work positively, influencing, and motivating employees and colleagues, and accepting accountability.
• Demonstrate effective written and verbal communication skills to tactfully collaborate with employees and colleagues
• Organize, prioritize, and manage multiple projects in a cross-functional environment
• Exercise sound judgment to identify problems and facilitate a process to solve problems consistent with company standards, practices, policies, or government law
• Demonstrate time and priority management skills to boost departmental productivity and efficiency
• Demonstrate flexibility and resilience in response to constraints, failures, and adversity
• Show willingness to be a change agent and lead continual change initiatives
• Display and foster integrity and honesty through the promotion of mutual trust and respect
  
  

Education and Experience:

• High School Diploma or equivalent required
• Degree or pursing a degree in Business, Human Resources, or related field preferred
• 2 years’ professional office experience required.
• ADP Workforce now experience desired
  
  

Work Hours/Travel:

• Ability to sit for extended periods of time.
• Ability to use hands and fingers to operate computer, phone, other office equipment and handle documents
• Ability to bend, stoop, kneel and crouch occasionally throughout workday
• Ability to carry or lift up to 15 lbs occasionally throughout workday
• Ability to focus vision for close vision, depth perception, and adjusting to sharp focus
  
  

What Prototek Offers:

• Career advancement opportunities
• Flexible Schedule
• Competitive pay scale
• Paid time off (PTO) starting at 80 hours with annual increase for each year of service
• 9 paid Holidays annually
• Education reimbursement program
• Health, dental, vision, life and short-term disability insurance
• Company paid life and long-term disability insurance
• Employee Assistance Program (EAP)
• 401(k) match: 100% of 3% and 50% for 4% and 5%
  
  

Additional Information:

Prototek maintains International Traffic in Arms Regulations (ITAR) compliant operations in United States based facilities. This position is subject to ITAR which requires U.S. Person status. ITAR defines U.S. Person as U.S. Citizens, lawful permanent residents, or foreign nationals granted refugee or asylee status.

Apply TODAY! We look forward to meeting you!

We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender, gender identity, veteran status, disability, or any other protected class.

EEO is The Law - click here for more information: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact 603-746-2001 or email us: HR@PROTOTEK.COM. You may also write to us and we will be happy to assist you with the application: Prototek, 205 Pine St., Hopkinton, NH 03229

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