Payroll and Benefits Specialist

SUMMARY:

This position as a Payroll and Benefits Specialist is a full-time position. Employee will lead the activities relating to the company payroll, benefits and HRIS processing including developing, implementing, and monitoring (e.g., performing internal audit and control procedures to ensure that all wages and taxes are accurate). Processes the semi-monthly payroll, assists with the administration of all employee benefit programs and compensation analysis, and serves as the compliance lead on all projects related to the Affirmative Action Plan as well as all external and internal audits. Consults with other HR team members to continuously improve payroll, benefits, compensation and HR processes.

MINIMUM QUALIFICATIONS (Knowledge, Skills and Abilities):

• Minimum of (3) years’ experience running a full cycle payroll with multi-state payroll processing and tax experience. Previous experience (2-3 years) administering benefits in a corporate environment preferred. Previous experience (1-2 years) in compensation analysis preferred.
• High school diploma or equivalent required. Associate degree or bachelor’s in business, accounting, human resources or related field preferred. Benefit or Human Resource Certification a plus.
• High attention to detail and exceptional organizational skills required.
• Must have current experience with an HRIS and be comfortable working within a modern system; Paylocity preferred. Deltek VantagePoint experience a plus.
• Must be able to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write processes, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers and employees.
• Must have knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA, and Social Security and DOL requirements.
• Must be able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• To perform this job successfully, the individual should have solid computer proficiency with Microsoft Office Suite including Excel and Word. Knowledge of MS SharePoint and Employee Navigator would be helpful.

ATTRIBUTES:

• Adaptable – Able to effectively respond and pivot to changes within the industry and organization.
• Analytical – Able to deconstruct information into smaller categories in order to draw conclusions.
• Critical Thinker – Strong problem-solving skills with ability to quickly analyze and assess issues.
• Self-Directed – Shows initiative and the ability to organize with little direction.
• Communicator – Able to succinctly convey information. Comfortable with communicating everything from organizational goals to specific tasks to all levels easily. Proficient listener.
• Team-Oriented – Able to create trust and confidence with all levels of the organization.
• Technically Savvy – Capable of learning new technology easily due to having a current strong knowledge of modern technology.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process semi-monthly payroll for hourly, salaried, and temporary employees; including but not limited to reviewing and importing hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
• Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HR processes. Evaluate and implement payroll/HRIS upgrades and changes.
• Prepare quarterly tax credit reports.
• Stay up-to-date on changes in compensation and benefits laws and regulations.
• Prepare and distribute compensation statements and reports.
• Conduct compensation surveys and market analysis to ensure competitive pay and benefits.
• Enter all employee personnel changes including but not limited to new hire, termination, salary updates, etc. into the VantagePoint system.
• Respond to all unemployment claims in a timely manner, complete verifications of employment.
• Produces scheduled and ad-hoc reports pertaining to payroll, benefits, and human resources requirements.
• Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.
• Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities; manages leave process.
• Responds to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts. Manages the annual catch-up contribution enrollment.
• Perform plan audits. Prepare, collect and organize data for actuarial assessments. Review data in conjunction with accounting and finance.
• Assist in administrating all employee benefit programs including enrollments and terminations.
• Fulfills all governmental regulatory mandates and ensures filings are performed as required.
• Participates in the planning and administration of the annual open enrollment period in consultation with HR team, broker, vendors and other partners.
• Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with accounting for quarterly and year end audits (payroll, Workers Comp, 401k, etc.).
• Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
• Processes monthly billings from providers. Reviews billings for accuracy and approves for payment in a timely manner. Reconciles monthly invoices and resolves discrepancies with carriers and payroll.
• Coordinate with third party administrator to manage disability claims according to the plan; manage third party relationships.
• Assists to maintain data integrity in systems by running queries and analyzing data and reviewing source documents for accuracy and completion of data input.
• Acts as lead for Affirmative Action Plan reporting, DOTD Auditing, LWCC Auditing and other compliance and regulatory requests related to our client contracts.
• Serves as a member of the Social Circle Committee.
• Perform other related duties as required and assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is a hybrid role (work from home/office) so the work environment will vary based on the incumbent's choice of workspace.
• While performing the responsibilities of the job, the employee is required to speak and hear. The employee is regularly required to sit; use hands to handle or feel; reach with hands and arms and talk or hear. The employee may be required to occasionally lift, push, or pull up to 20 pounds.
• Vision abilities required to perform this job include the ability to view and respond to visual and written materials via a computer screen.

The above job description is intended to describe the general nature and level of work being performed in the described position. This document is not intended to be an exhaustive list of all position duties and skills required of the individual classified in this position.

ADDITIONAL COMPANY INFORMATION:

The above Job Description is a written statement of facts describing the scope, responsibilities, and organizational relationships of this position as it is. It is intended to provide a clear picture of the position’s role within the organization.

This job description is subject to change as Providence Engineering and Environmental Group LLC evolves, and in no way implies that this description includes all the duties associated with this position. Job duties related to this position may be added/removed from the job description as needed. Providence Engineering and Environmental Group LLC depends on its employees to assess current positions and update position description as duties change, responsibilities increase/decrease, technology improvements occur, or because of any other factors which may impact the success of such position.

Providence Engineering and Environmental Group LLC is committed to diversity and is an Equal Opportunity Employer. All applicants and all employees will be evaluated based on their ability, competence, and performance of the essential functions of their positions. It is the policy of Providence Engineering and Environmental Group LLC to be nondiscriminatory in all matters regarding the selection, recruiting, hiring, termination, promotion, transfer, work assignment, scheduling, compensation of employees, and any or all other terms and conditions of employment. The company does not unlawfully discriminate based on any applicable, legally protected classification or characteristics, including but not limited to race, color, religion, sex, gender identity, sexual orientation, national origin, veteran status, ancestry, citizenship, age, physical or mental disability. Providence Engineering and Environmental Group LLC is committed to providing reasonable accommodations to employees and applicants with disabilities to the full extent required by the Americans with Disabilities Act (ADA). If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at HumanResources@providenceeng.com.

Providence Engineering and Environmental Group LLC is an EEO employer - M/F/Vets/Disabled