Director Operations

Description

THE ROLE

Participates as an active member of Providence Southeast Washington Service Area Foundations leadership team. This position is responsible for supporting the Kadlec Foundation, Tri-Cities Cancer Center Foundation (located in the Tri-Cities) and Providence St. Mary Foundation (located in Walla Walla). Primary responsibilities include management of all operations functions and coordination of complex, confidential, and sensitive information central to each Foundation's fundraising and grants allocation.

ESSENTIAL FUNCTIONS

Oversee the balancing of weekly / monthly contributions and reconciliation of gift data with finance deposits at month and year-end.

Works with Providence St. Joseph Health Finance and oversees all aspects of the Foundation’s financial disbursements.

Responsible for working collaboratively with the system finance team and financial contractors to prepare the foundation’s 990 tax return.

Ensure regulatory compliance with charitable gift account policies and reporting standards as outlined by the institution and the IRS – including monitoring and understanding the IRS regulations as they pertain to gift acceptance, processing, and receipting.

Responsible for the preparation of the monthly budgetary financial reports and fund transfer documentation.

Responsible for oversight of departmental accounts payable and operational expenses.

Responsible for the management of Foundation funds. Works in collaboration with direct reports to review Foundation funds and meet with core leaders to discuss program readiness and spending specifics.

Develops and implements strategies for Foundation fund management including reimbursement and distribution of funds, reconciliation of funds, and thorough and accurate record keeping.

In collaboration with the CPO, serves as liaison to the Foundation Boards, to assure consistency and appropriateness of the Foundations' financial information and reporting.

Fundraising Database Management & Reporting

Serve as team leader for organization's efforts to understand its constituent data by guiding analysis and distribution of data to foundation team members.

Provides strategic oversight to the pooled income fund, including gift administration process, donor stewardship and accurate and timely implementation of distributions and documentation. Manages the relationship with the pooled income fund consultants and accountants to initiate quarterly payments and year-end tax statements.

Develop and implement enhancements and improvements for data collection, recording and reporting that will directly lead to an increase in fundraising outcomes.

Develops and / or runs data / query reports as directed or needed. Manage custom reporting requests and production of standard reports.

Select, implement, and test computer projects and system modifications, which will lead to new and innovative uses to expand fundraising capabilities.

Manage all existing records, codes, tables, queries, exports, and report parameters; adding, archiving, or deleting as needed.

Administer and oversee the maintenance of all aspects of the fundraising database. Ensure the accuracy, continuity, and security of data.

Liaison to system DREAM team for database issues : upgrades, special projects, or performance issues.

Serves on system-level operational committee as a database subject matter expert.

Serve as lead administrator for all foundation BBIS web sites, website downtimes and all upgrades and testing.

Gift Processing

Supervise two local gift processors and provide oversight to system gift processing, including the financial and technical aspects.

Ensures accurate recording of all financial gifts.

Provide direction to establish priorities and service requirements (acknowledgments and purchased items).

Assist in communicating operational priorities to key stakeholders and ensuring plans are developed and implemented to achieve desired results.

Internal Grants and Relationships

Serve as internal relationship manager for caregivers requesting / receiving Foundation funds.

Oversees the grant request process from Foundation request, submission to the Chief Philanthropy Officer, grant approval, distribution of funds, and post-internal grant reporting.

In collaboration with the CPO, serves as liaison for the Boards to facilitate the review of the grant approval process and the approval of foundation requested funds.

Cultivates positive relationships between the Foundations and its public (board, donors, prospects, system partners).

QUALIFICATIONS

Bachelor's Degree Business administration, accounting, communications, or related degree or equivalent educ / experience

Relevant experience that demonstrates a possession of knowledge, skills, and abilities to perform the described scope of responsibility.

10 years Progressively responsible experience in strategic planning, budgeting, and reporting preferably in a not-for-profit setting

8 years’ Experience in leadership and supervising direct reports.

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Requisition ID : 340159

Company : Kadlec Jobs

Job Category : General Operations

Job Function : Operations

Job Schedule

J-18808-Ljbffr