Controller

ORGANIZATION OVERVIEW:

Providence House Inc. is a non-profit agency focused on helping people overcome challenges to living independently and thriving in the community. We provide a safe environment where dignity is recognized, strengths are enhanced, and a transition to stability is achieved.

POSITION SUMMARY:

The Controller is responsible for ensuring the timely and accurate recording of all financial transactions in accordance with Generally Accepted Accounting Principles (GAAP) for nonprofit entities and for tax credit financed permanent residences, while ensuring that all financial activities adhere to the highest standards of internal control.

REPORTS TO: Chief Financial Officer

RESPONSIBILITIES:

Accounting Functions

• Oversee all financial transactional activity, including accounts payable, accounts receivables, cash management, COBRA billing, payroll and Medicaid billing. Monitor and project cash flow.
• Prepare financial statements for review by Executive Director.
• Support the annual audit of organization’s books and records by the independent auditors engaged by the Board for that purpose and manage other periodic external audits by government or other entities.
• Develop and conduct a month-end general ledger closing process to ensure that records accurately reflect accrual balances, including, but not limited to, investment accounts, contract receivables, prepaid expenses, fixed assets and accumulated depreciation, accounts payable, payroll and benefit accruals, and other accrued expenses.
• Prepare general ledger reconciliations.
• Assist in monthly, quarterly and annual financial reviews with an eye toward opportunities for cost reduction and maximizing revenues.
• Approve payables for disbursement based on Accounts Payable Aging Schedule.
• Ensure accounts receivable schedule is analyzed and outstanding balances are collected.
• Reviews and approves monthly bank reconciliations for all accounts; ensures that all reconciling items are resolved on a timely basis.
• Follow the organization’s Financial Policy and Procedure Manual and, as circumstances require, work to recommend the development of new procedures or the modification of existing procedures to ensure proper internal controls and management of risk.
• Conduct analysis and create schedules to ensure Executive Director and Board have clarity on cash position.
• Participate in meetings with Senior Staff about the overall approach to prioritizing and tracking the work of the Finance Unit.
• Supervise government contracts and other claims reporting and monitor claim payments to facilitate accurate and timely reimbursements of expenses, monitor contract budgets to ensure claims are maximized.
• Provide support for fundraising activities, including reconciliation of accounting records with data collected by the Development department, and ensure that any receivables are invoiced, monitored and collected.
• Provide/prepare data and submit financial reports periodically as requested to facilitate contract and grant applications and subsequent financial reporting to contractors and other agencies.
• Assist with special projects.

Budgeting Responsibilities

• Assist in the design and implementation of Providence House’s annual budget development process, including determination of assumptions and rates; training of executive program and operations staff; estimates of public and private revenues, and cost center specific expenses and overhead allocations.
• Ensure the budget is promptly and accurately incorporated into accounting software.
• Perform agency wide budget versus actual variance reporting and analysis on monthly, quarterly, and annual basis by facility and Program and any customized reports needed by the administrative team.

Other Critical Leadership Responsibilities

• Develop positive, collaborative, and constructive working relationships with the other finance team members, Executive Director and with all departmental directors and staff.
• Maintain the highest level of confidentiality regarding discussions and decisions made by Senior Management.

SANCTUARY MODEL

• Effectively use and practice Sanctuary Models tools; safety plans, community meetings, psycho-educational groups, team meetings, red flags reviews, and self-care in the program to create a non-violent and trauma sensitive culture.
• Promote and model the core values of Providence House Mission (Compassion, Non-Violence, Hospitality, and Community) and the Seven Sanctuary Model Commitments to create a non-violent and trauma sensitive culture.
• Integrate the Sanctuary Model SELF (Safety, Emotional Management, Loss and Future) framework into daily practice to ensure quality care and an effective work environment.

QUALIFICATIONS:

• Bachelor’s Degree in Accounting or related field; CPA or MBA required
• Experience in Nonprofit accounting strongly preferred, but not required
• A minimum of eight years of experience as an accountant. Public accounting experience a plus. Strong knowledge of GAAP accounting principles required.
• A demonstrated record of using analytical skills to produce reports that enhance the financial decision–making capacity of management with a specific emphasis on accounting and system analysis.
• An ability and willingness to supervise and mentor subordinate staff to achieve a higher level of professional performance. An ability to function with a minimum of direct supervision but within the strict requirement of agency financial and non-financial policies and procedures.
• Demonstrated ability to make systematic improvement to business processes.
• Proficiency in excel required, relevant accounting software experience is a plus.

WORK SCHEDULE:

The Controller position is a full-time, salaried exempt position. Generally, the hours worked will be weekdays from 9:00a.m. – 5:00p.m., with flexibility to structure working hours around quarterly close, tax deadlines, board meetings, and other project priorities. This position may work remotely one day per week, or as agreed upon with the Chief Financial Officer. This role will require occasional evening and/or weekend work with and without advance notice. The agency has headquarters in Brooklyn, New York and this role is based primarily at that location, however occasional travel to other agency operated locations throughout NYC and Westchester may be required.

SALARY AND BENEFITS:

The salary range for this position is $125,000-$135,000. Paid time off benefits include: 14 paid holidays, 4 weeks of vacation (with additional accruals based on agency tenure), 3 personal days, 12 sick days, early closure on Fridays at 12pm proceeding Monday holidays, and a day off annually in recognition of your Birthday. Health and Wellness benefits include: medical, dental, vision, prescription coverage, life insurance, short-term disability, long-term disability, and an Employee Assistance Program (EAP). Other benefits include: a monthly health stipend (at the agency’s discretion), 403(B) with employer contribution fully vesting after three years of employment, commuter benefits, and paid professional development opportunities.

EQUAL EMPLOYMENT OPPORTUNITY:

Providence House is committed to providing equal employment opportunity in all of our employment programs and decisions. Discrimination in employment on the basis of any classification protected under federal, state or local law is a violation of our policy and is illegal. Equal employment opportunity is provided to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender (including “gender identity” --which refers to a person’s actual or perceived sex, and includes self-image, appearance, behavior or expression, whether or not different from that traditionally associated with the legal sex assigned to the person at birth), national origin, age, disability, genetic information, marital status, partnership status, caregiver status, alienage or citizenship status, status as a covered veteran, or any other prohibited factor.

Job Type: Full-time

Pay: $125,000.00 - $135,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Brooklyn, NY 11221

Salary : $125,000 - $135,000