What are the responsibilities and job description for the Administrative Assistant position at Providence House?

Job Description

Administrative Assistant

Location : McKenzie County, ND

Position Type : Full-Time

Join Our Mission at Providence House!

Providence House is a fast-growing substance use disorder treatment facility committed to delivering high-quality, personalized care to those on their journey to recovery. We are looking for a detail-oriented and proactive Administrative Assistant with expertise in accounts payable and insurance coordination to join our dedicated team.

This role is crucial in ensuring seamless financial operations, compliance with state licensing, and accurate insurance verification—helping us maintain our commitment to excellence.

Why You’ll Love This Role

Impact-Driven Work : Support a mission that transforms lives.

Diverse Responsibilities : Handle finance, insurance, compliance, and general office support —every day brings new challenges!

Growth Opportunities : Develop your skills and grow with us in a fast-paced, mission-driven environment.

Competitive Benefits : Enjoy a great salary, medical / dental insurance, 401(k) with profit sharing, and a cash balance plan .

Key Responsibilities General Administrative Support

Maintain organized records and electronic filing systems .
Assist with data entry, reporting, and document preparation .
Support management with special projects and day-to-day operations.
Answer phones and handle office correspondence professionally .

Accounts Payable & Invoice Processing

Review, verify, and process invoices accurately.

Monitor payment schedules to ensure on-time vendor payments.

Generate accounts payable reports for management.

Vendor & Expense Management

Communicate with vendors regarding billing inquiries.

Maintain vendor records and tax compliance (W-9s, 1099s).

Track facility expenses to assist in financial oversight.

Insurance Eligibility & Coordination

Verify client insurance coverage before admission and at regular intervals.

Keep management informed of changes in client coverage.

Ensure all required documentation is in place for smooth claims processing.

Assist clients with insurance-related questions when needed.

State Program Compliance & Billing

Ensure compliance with state programs and tracking requirements.

Manage and report billing data to management in a timely, organized manner.

What You Bring to the Table

Education & Experience :

High school diploma required; degree in a related field preferred .

Prior administrative, accounts payable, or bookkeeping experience .

Experience in insurance verification and working with providers .

Skills & Competencies :

Proficiency in QuickBooks & Microsoft Office Suite (Excel, Outlook, Teams).

Detail-oriented with strong organizational and problem-solving abilities.

Ability to multitask in a fast-paced environment .

Excellent communication and interpersonal skills .

High level of discretion when handling financial and insurance data.

Bonus Points For :

Experience with insurance verification systems & payer portals .

Basic accounting knowledge and financial reporting experience .

Prior experience in healthcare accounting .

What We Offer

Competitive Salary & Benefits Package :

Medical & Dental Insurance

401(k) with Profit Sharing & Cash Balance Plan

Opportunities for Career Growth & Professional Development

A Supportive, Mission-Driven Work Environment

Ready to Make an Impact?

If you’re looking for a meaningful career where your skills in finance, organization, and compliance directly contribute to helping people on their journey to recovery, we’d love to hear from you!

Apply today and be part of something bigger!

hc159172

Apply for this job

Receive alerts for other Administrative Assistant job openings

Administrative Assistant

What are the responsibilities and job description for the Administrative Assistant position at Providence House?

What is the career path for a Administrative Assistant?

Sign up to receive alerts about other jobs with skills like those required for the Administrative Assistant.

Job openings at Providence House

Not the job you're looking for? Here are some other Administrative Assistant jobs in the Watford, ND area that may be a better fit.

We don't have any other Administrative Assistant jobs in the Watford, ND area right now.

AI Assistant is available now!