Director of Facilities

This position requires a Stationary Engineers License. This position oversees the library’s ground and building maintenance, cleaning, safety, and security at the Library’s 116,000 square foot facility. They supervise the maintenance technician(s), security officer(s), and additional maintenance workers as required and also oversees the cleaning contract for the vendor of custodial services. This individual oversees and is responsible for assuring that the library building is clean and inviting, and generally in a condition that invites public use.

• Facilities Maintenance & Operations:
• Oversee daily operations related to building maintenance, repair, and general upkeep.
• Manage all aspects of building systems, including electrical, HVAC, plumbing, and grounds maintenance.
• Ensure all equipment and systems are functioning properly and comply with relevant safety standards.
• Develop and maintain a proactive maintenance schedule to prevent breakdowns and minimize downtime.
• Contractor Management & Budgeting:
• Obtain cost estimates for repairs or renovations that cannot be handled in-house.
• Assist with the preparation of project specifications and manage the solicitation of bids from contractors.
• Evaluate bids and make recommendations for contractor selection.
• Monitor and manage facility-related budgets, ensuring cost-effectiveness and compliance with organizational goals.
• Snow Removal & Parking Lot Management:
• Oversee snow removal operations to ensure safe access to the library.
• Coordinate with HR to ensure proper maintenance and rotation of parking lot areas.
• Security & Safety Oversight:
• Oversee the selection, installation, and operation of security systems and devices.
• Hire and monitor the performance of security officers and third-party security services.
• Develop and enforce policies related to building security and emergency protocols.
• Address emergencies and unexpected maintenance issues promptly and effectively.
• Coordinate with Library Administration and external contractors for rapid response and resolution of issues.
• Respond to disturbances or emergencies in the absence of security personnel.
• Collaboration & Communication:
• Advise Library Administration and Trustees on building-related issues.
• Participate in meetings with relevant committees (e.g., facilities committee, fire marshal, beautification groups) to ensure the library’s infrastructure meets the community’s needs.
• Provide regular updates on facility operations and budgets.
• Union Relations & Compliance:
• Ensure adherence to the collective bargaining agreement for facilities staff.
• Participate in grievance resolution and negotiations related to facilities staff, as directed by administration.
• Training & Development:
• Plan and implement training workshops for staff related to workplace safety, security, substance abuse, mental health, and other relevant topics.
• Foster relationships with social service providers to support library patrons’ safety and wellbeing.
• Check email daily and respond to emails in a timely manner.
• Support and practice PPL’s stated values and demonstrate and share PPL’s commitment to being an all-inclusive organization.
• Collaborate with External Relations as feasible/needed to support outreach, donor stewardship, and other fundraising activities.

Additional Skills:

• Although this is a management position, it is also a hands-on position that requires a solid knowledge of general building systems and requires participation in routine tasks as required.
• This position is required to be on-call 24/7 for emergencies.
• Excellent verbal and written skills.
• Strong attention to details and strong organizational skills.
• Comfortable working with various technology (i.e. Microsoft programs, Google Docs/Drive).
• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, patrons, and suppliers.
• Work effectively as a team contributor on all assignments.
• An understanding that parts of the library are over 100 years old and require special consideration with respect to preservation and architectural integrity.
• Knowledge of operation of mechanical systems.
• Knowledge of federal, state, and local regulations and building codes.
• Ability to operate personal computers and relevant software.
• Good knowledge of management and supervision.
• Clear understanding of the mission of public library and of public library services.
• Ability to analyze complex problems and develop reasonable solutions.
• Ability to train, motivate and supervise employees.
• Ability to present ideas effectively, orally and in writing.
• Ability to establish and maintain effective working relationships with staff, trustees, elected and appointed officials of local and state governments, and the general public.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Education & Experience Required:

• Associates Degrees and experience related to Facilities Management required.
• A Stationary Engineers License is REQUIRED.
• A minimum of 7-10 years of relevant experience is required.
• Google applications (Gmail, Meet, Drive, Docs, Sheets, Forms) and other various Google applications experience required.

Additional Requirements:

• Driving/Travel requirements – 0-35%
• Position Location – Providence, RI
• Physical requirements – ability to occasionally lift/move up to 50 lbs.

This position is:

Exempt and is not part of the Union

Hours: 35 hours per week, variable hours based on Monday - Friday. Flexibility is expected for special events and emergencies.

Salary Range: $80,000 - $85,000

Posting Date: February 12, 2023 – open until filled

Submit Cover Letter and Resume to:

E-mail:

The Providence Public Library

Attn: HR

150 Empire Street

Providence, RI 02903

Fax: 401-455-8002

Equal Opportunity

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at the Providence Public Library are based on merit, qualifications, and abilities. PPL is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth, or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age (40 and above), disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. PPL will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Job Type: Full-time

Pay: $80,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• On call
• Weekends as needed

License/Certification:

• Stationary Engineer's License (Required)

Ability to Commute:

• Providence, RI 02903 (Required)

Work Location: In person

Salary : $80,000 - $85,000