What are the responsibilities and job description for the Accounting Coordinator/Accounts Payable position at Provider Partners Health Plan?
SUMMARY OF POSITION:
Under the supervision of the Assistant Controller. Follow the guidelines of the company’s policies and
procedures. Assist with the processing and filing of expenses incurred by all the companies in an accurate and timely manner. Assists as an intermediary between accounting department and the companies as well as between the companies and their vendors.
Job Duties/Responsibilities:
1. Process full cycle accounts payables. Match, code and enter all invoices according to the company’s policies and procedures.
2. Review and verify vendor invoice amounts to contractual agreements and approval prior to payment.
3. Research and correct statement discrepancies.
4. Reconcile invoices to ACH payments.
5. Track and reconcile weekly claims invoices to bank activities
6. Manage in the maintenance of a filing system for open and paid invoices.
7. Assist as an intermediary between the companies and the vendor to settle adjustments and discrepancies for pending invoices.
8. Assist Assistant Controller with cash reporting, including aging of payables and payment selections.
9. Process weekly check runs.
10. Expense report auditing
11. Provide training, development and assistance to employees in regard to the PN3 and Paycor systems for
AP Check requests and Employee expense reimbursement.
12. Educate employees on Reimbursement Policies and Procedures, review and approve expense reports.
13. Support general accounting and accounts payable activities as needed, like updating monthly
workpapers.
14. Assist with payroll tax compliance, as needed.
15. General Office admin duties like ordering supplies, opening and distributing mail, deposits.
Under the supervision of the Assistant Controller. Follow the guidelines of the company’s policies and
procedures. Assist with the processing and filing of expenses incurred by all the companies in an accurate and timely manner. Assists as an intermediary between accounting department and the companies as well as between the companies and their vendors.
Job Duties/Responsibilities:
1. Process full cycle accounts payables. Match, code and enter all invoices according to the company’s policies and procedures.
2. Review and verify vendor invoice amounts to contractual agreements and approval prior to payment.
3. Research and correct statement discrepancies.
4. Reconcile invoices to ACH payments.
5. Track and reconcile weekly claims invoices to bank activities
6. Manage in the maintenance of a filing system for open and paid invoices.
7. Assist as an intermediary between the companies and the vendor to settle adjustments and discrepancies for pending invoices.
8. Assist Assistant Controller with cash reporting, including aging of payables and payment selections.
9. Process weekly check runs.
10. Expense report auditing
11. Provide training, development and assistance to employees in regard to the PN3 and Paycor systems for
AP Check requests and Employee expense reimbursement.
12. Educate employees on Reimbursement Policies and Procedures, review and approve expense reports.
13. Support general accounting and accounts payable activities as needed, like updating monthly
workpapers.
14. Assist with payroll tax compliance, as needed.
15. General Office admin duties like ordering supplies, opening and distributing mail, deposits.
16. Performs duties as assigned.
WORK EXPERIENCE/EDUCATION REQUIREMENTS:
Education: Associate degree in accounting or related field (or 3 plus years of experience)
Certificate/Licenses: Notary or will to obtain within 6 months.
Work Experience:
Working knowledge of Microsoft Windows, Excel is required. Strongly prefers experience with Great Plains,
Paycor, and PN3.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment
without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin,
genetic information, veteran, or disability status.
WORK EXPERIENCE/EDUCATION REQUIREMENTS:
Education: Associate degree in accounting or related field (or 3 plus years of experience)
Certificate/Licenses: Notary or will to obtain within 6 months.
Work Experience:
- Strong Excel skills
- General Office Skills (Scanning, Faxing, Copying, Deposits, Postage, etc.)
- Hybrid Work Schedule with 2 days per week in the Office and 3 days from home.
- 3-5 years Full Cycle Accounts Payable experience
- Working knowledge of general accounting and/or bookkeeping principles.
- Ability to multi-task and excel in a fast-paced growing multi-company environment
- Excellent communication skills; written and verbal
- Strong attention to detail.
- Ability to meet tight deadlines.
Working knowledge of Microsoft Windows, Excel is required. Strongly prefers experience with Great Plains,
Paycor, and PN3.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment
without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin,
genetic information, veteran, or disability status.
