Project Coordinator

Position Description: Project Coordinator

Under the supervision of the Project Coordinator Manager, the Project Coordinator will be responsible for coordinating activities and resources in support of technical projects that impact the division, systems, or work-flows with moderate to high risk and complexity or multiple projects simultaneously with lesser risk and complexity.

Responsibilities:

• Understand and represent PRITM's mission, vision, and values to all internal and external customers
• Interact with government and private sector clients, partners, and PRITM staff in a professional and accountable manner, and as a representative of PRITM management
• Engage clients in appropriate communication that manages client expectations and builds a collaborative relationship with the client
• Develops and maintains a detailed project schedule which includes administrative tasks involved in the project
• Proactively manages and coordinates activities to ensure timeliness of deliverables to exceed contractual obligations
• Interact with project team members in order to successfully fulfill contract obligations with the highest quality and in a timely manner meeting PRITM's ISO requirements
• Instills integrity throughout the organization via active participation in ISO requirements including but not limited to timely submission of Corrective Action Plans for all matters in which either PRITM standards and/or corporate contract standards have not been met. Communicating outcomes to team members to ensure a positive, open, environment which mitigates risk and achieves a culture of Continuous Quality Improvement
• Develop workflows using MS Visio
• Support development and maintenance of written Standard Operating Procedures for Programs
• Proven ability to write and prepare technical program reports which may include status and progress reports
• Participation in and administration of team Meetings
• Coordinate meeting logistics, including conference calls, WebEx meetings and Events or other platforms. Prepare and/or edit meeting minutes, presentations and tables
• Prepare and/or edit meeting minutes, presentations and tables
• File all project documents (hard and soft copies)
• Ensure coordination of all disciplines within team
• Document version control and quality assurance for formatting
• Responsible for tracking project changes and producing updated schedule as agreed with management & executive team
• Compile summary documents, collect and include contributions of the team
• Track internal project team assignments and report status to project manager(s) and/or project director(s)
• The detailed schedule will include all project phases and dependencies
• Provide assistance as needed to team members; technical assistance or other support
• Ensure 508 Compliance
• Perform other duties as assigned

Requirements:

• Degree in healthcare, sociology, communications, English, or equivalent experience
• Prior experience in healthcare preferred
• Technical Writing experience and/or formal educational
• Proficient in Office, Excel, Visio, Power Point, MS Project, etc.
• Demonstration of adherence to deadlines
• Reliable, honest, and trustworthy; Integrity is required
• Ability to communicate clearly and effectively, both verbally and in writing in a succinct manner
• Strong interpersonal, verbal and written communication skills
• Ability to perform comfortable in a fast-paced, deadline-oriented work environment
• Exceptional organizational skills and attention to detail
• Flexibility to changing requirements and contingencies
• Willing to take on additional tasks as required and learn new skills
• Willingness and ability to undertake training needed in order to fulfill the changing requirements of the job
• Ability to take direction
• Ability to be discrete and maintain high levels of confidentiality
• Ability to successfully execute many tasks simultaneously; and ability to work as a team member, as well as independently
• Ability to interface with all levels of management and staff personnel
• Must have no conflict of interest (COI) as defined in 1154(b)(1) of the Social Security Act (SSA)
• Ability to obtain and maintain U.S. Government Security Clearance

Preference will be given to individuals who reside in, or are willing to relocate to, a recognized HUBZone area. (Go to www.sba.gov/hubzone for more information).

FLSA status: Exempt

The Team Member Compensation Plan is applicable to this position

PRITM is an equal employment opportunity employer. All qualified applicants including Disability/Vets or other qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.