What are the responsibilities and job description for the Office Manager position at Provision People?
Summary :
Our award-winning client is seeking an Office Manager to join their team! Our client is a leading investment advisory firm, seeks a highly organized and professional Office Manager to oversee the daily operations of our Cleveland office. This key role will be instrumental in maintaining a seamless and efficient work environment while supporting the firm's growth and success.
The ideal candidate will possess exceptional organizational and communication skills, a proactive and client-centric approach, and the ability to thrive in a fast-paced environment.
Responsibilities :
Office Administration :
Manage office supplies, equipment, and facilities, including vendor relations and maintenance.
Oversee office cleanliness, safety, and ergonomics.
Coordinate with the landlord on building-related issues.
Executive Support :
Manage CEO's calendar, schedule appointments, and coordinate travel arrangements (flights, hotels, ground transportation).
Act as the primary point of contact for internal and external inquiries.
Staff Support :
Coordinate staff schedules, meetings, and conference rooms.
Manage on-site and virtual filing systems, document storage, and office supplies.
Assist with onboarding and training new hires and interns.
Client Relations :
Greet and welcome clients and guests.
Assist with the planning and execution of client events and in-house functions.
Uphold a professional and welcoming office environment.
Project Management :
Assist with special projects as assigned by the CEO.
Identify and implement process improvements to enhance office efficiency.
Required Qualifications :
Bachelor's degree in Business Administration, or a related field, preferred.
Minimum 3-7 years of experience as an Office Manager or in a similar administrative role.
Proven experience in a professional office setting, ideally within the financial services industry.
Exceptional organizational, time management, and multitasking skills.
Excellent written and verbal communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Strong attention to detail and accuracy.
Ability to work independently and as part of a team.
Positive and proactive attitude with a strong client-centric focus.
