Proposal Manager

Labor Classification: Manager

Department: Business Development

Reports to: Business Development Associate Director

Status: Exempt, Full-Time (40 hours per week); hybrid/remote

Summary:

At PRR, we help create meaningful and inclusive opportunities for people affected by change to understand that change and get needed information and support. Our clients include government agencies, organizations, and businesses that focus on transportation, public health, and the environment.

The proposal manager project manages the proposal process by responding to RFPs/RFQs and leading teams toward the completion of a successful proposal that best presents PRR’s qualifications. This process includes organizing a project team, facilitating planning meetings, leading development sessions, working with technical teams to develop project messaging and win themes, setting and maintaining schedules, working with graphic designers to produce innovative graphics, designing and editing final proposal documents (both in InDesign and Word), and ensuring delivery. This position also includes developing marketing materials, supporting client development teams, responding to subconsultant requests, and other administrative or maintenance tasks. The proposal manger must be detail oriented and extremely organized, possess excellent writing and editing skills, have the ability to work independently and with large teams, and be able to manage multiple proposals/projects at a time while ensuring quality and compliance with RFP/RFQ requirements.

Duties and Responsibilities:

Business Development

• Lead all aspects of the proposal and interview development process
• Plan and schedule kickoff, draft review, and interview preparation meetings
• Set and manage timelines with team members of all levels within the organization
• Work with project managers and other technical staff to develop key messaging and win themes, and propose ideas on how to implement these into proposals and presentations
• Draft cover letters, key staff bios, resumes, and case studies that are tailored to the pursuit
• Work with project managers and other staff to prepare proposals
• Copy edit/proofread content
• Develop and/or coordinate graphics
• Coordinate and lead document reviews with team members
• Ensure compliance with all submission requirements
• Coordinate interview or pitch efforts including the design of materials, planning, and practice
• Prepare resumes, projects, and graphics according to subconsultant requests
• Lead client development meetings and work with teams to develop pre-positioning strategy for key pursuits
• Coordinate marketing collateral material development through planning, writing, drafts, and design
• Use CRM database to update opportunities
• Assist with case study and resume development and maintenance

Productivity/Efficiency

• Develop improved methods to organize and access collateral, information, and project archives
• Develop ways to reduce and/or contain the cost of doing business

Quality Assurance

• Set and maintain high error-free standards for all communications
• Provide timely and accurate response to information requests
• Proof and edit all work products prior to distribution
• Ensure marketing materials are exceptional

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. The employee may be tasked with other duties which fall within the reasonable scope of the job.

Experience/Education:

• Three years of experience in professional services/consulting business development developing proposals/responding to RFPs/RFQs
• Bachelor’s degree in business, marketing, communications, English, or journalism preferred

Skills Required:

• Intermediate Adobe InDesign and PowerPoint skills
• Proficient with MS Office products including Word, Excel, and Teams
• Understanding of business development within professional services consulting in the public sector
• Ability to translate complex information into everyday English
• Ability to handle multiple deadlines in a fast-paced work environment
• Ability to cope with distractions and handle numerous tasks simultaneously
• Ability to thrive in a deadline-driven environment
• Strong attention to detail
• Strong organizational skills
• Ability to work with staff across departments and at all levels
• Ability to write concisely and quickly in a variety of styles
• Ability to organize and present information in a concise, easy-to-understand manner
• Excellent proofreading, grammar, and editing skills
• Confidentiality, dependability, and mature judgment
• Work well both independently and collaboratively with a variety of communication/personality styles
• Willingness to flex time and work evenings and weekends when necessary

Compensation

The full salary range for this position is $80,000.00 - $100,000.00 per year. We aim to hire new employees between $80,000.00 - $90,000.00 per year (depending on experience) allowing for future compensation growth within the range based on aptitude in the role, context, progress, and performance against goals over time.

PRR offers a benefit suite including:

• Health, dental, and vision insurance for full-time employees and their dependents
• Flexible spending account/dependent care spending account
• Life insurance
• Paid family and medical leave
• Short and long-term disability
• 401(k) plan with discretionary company match
• Employee Stock Ownership Program (ESOP)
• Pet Insurance
• Employee Assistance Program
• Professional development training allowances
• Gym or mass transit subsidy
• Paid Time Off Benefits include:
  • 120 hours of Paid Time Off
  • 56 hours of Paid Sick/Personal Time
  • 12 Paid Holidays

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee may be expected to work extended hours; including, but not limited to, standing or sitting for extended periods. The employee will often have to lift over 30 pounds. The employee is regularly required to talk or hear. The employee will regularly operate office equipment.

PRR, INC. IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.

PRR is committed to fostering, cultivating and preserving a diverse and inclusive environment. We endeavor to build a team that reflects the diversity and intersectionality of the communities we serve. People of color, multilingual, LGBTQIA, and veteran candidates as well as individuals with disabilities are strongly encouraged to apply.