Project Coordinator – Finance & Accounting (Rotational Schedule) - Prudhoe Bay, AK

Job Purpose: 

The challenge? Helping ensure the supply of our world’s oil and gas. At Worley, we deliver solutions that span the entire breadth of the oil industry. Our Project Coordinator job will provide you with the opportunity to work and live on the North Slope of Alaska on a rotational basis. You will be part of an important team performing a variety of administrative support duties in a fast-paced environment for our operations on the North Slope. Each day you will be responsible for providing finance and accounting support in the form of financial reports, cost tracking, billing, project budgets, and invoicing, among other duties. 

The position is located on the North Slope and requires a rotational work schedule (3 weeks on and 3 weeks off). Relocation assistance to Alaska is not provided, however transportation between Anchorage and Prudhoe Bay is provided. 

Worley offers a competitive benefits package, with company paid short-term disability, life insurance, and 4.5% employer match on 401k.

Project Coordinator Responsibilities:

·       Assists in month-end closing process, including preparation of cost & revenue accruals.

·       Generation of ad-hoc financial reports for senior management.

·       Retrieval, preparation, and distribution of client cost reports.

·       Represent Worley in cost reporting and invoicing related discussions with client representatives.

·       Provide cost-tracking direction to field personnel.

·       Review, approve, and delegate vendor invoices.

·       Generate and troubleshoot Microsoft Access queries, forms, and reports.

·       Analyze data using Microsoft Excel formulas, pivot tables, and other tools.

·       Assess data to ensure reporting logically ties to field activity and client pricing and aligns with contractual obligations.

·       Reconcile and submit subcontract expenses for client payment.

·       Create project-level tasks for internal cost tracking and billing.

·       Engage with Worley Project Accountants to ensure timely and accurate cost tracking and invoicing.

·       Take direction from Worley field leadership, providing reports and information as needed.

·       Apply contract language for client and project scope of work.

·       Apply contract bill rates to internal and external cost reports and budgeting tools.

·       Review all client invoices to ensure accuracy and professional presentation.

·       Track and manage accounts receivable (AR) and work-in-progress (WIP) balances, following up on delayed WIP and overdue AR.

·       Assist in the development and generation of reports.

·       Assist in the preparation of financial information to measure performance against various budget scenarios.

·       Engage in discussions surrounding the daily business activity of the operating division.

·       Prepare data logs for monthly accruals and billing reconciliation.

·       Work closely with the Dispatch team to ensure accurate data representation.

·       Participate in audits and resolution activities.

·       Complete data entry and coding.

·       Prepare Field Material Requests (FMR) and procurement requests as needed.

·       Participate in proposal preparation.

·       Maintain established filing and tracking systems.

·       Perform other duties as assigned.

Physical Demands/Work Environment (Staff):

Work is performed in a remote Arctic environment with limited medical resources. Candidate understands the site is approximately 840 miles (at least 4 hours by air ambulance) from surgical, specialist, and tertiary medical care, and where medical evacuation from this location may be significantly delayed due to weather conditions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the essential functions of this job, the employee is required to:

·        Must have ability to stand, walk on level, uneven and slippery surfaces, sit, squat, kneel, reach through low and high ranges, and exhibit normal balance and coordination. These basic physical requirements are essential for safe performance of the job in harsh environments with exposure to very cold temperatures and while wearing arctic gear.

·        Must stand throughout evaluation.

·        Aerobic capacity evaluation via 3-minute step test.

·        Sit and reach and range of motion evaluations.

·        Lift 25 lbs. from floor to waist with two hands.

·        Lift 25 lbs. from floor to shoulder with two hands.

·        Carry 25 lbs. for 15 feet with two hands.

This job description is intended to describe the nature and level of work being performed by people assigned to this position. It is not to be construed as an exhaustive list of all responsibilities and duties required of the job incumbents.  Worley provides reasonable accommodation to qualified individuals with disabilities, including both applicants and employees, to allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship.