HR Compliance Administrative Assistant

HR Compliance Administrative Assistant
Pasadena, TX
 

We are looking for an HR Compliance Administrative Assistant to join our fun, energetic HR team in our Pasadena Corporate office. This position serves as a primary point of contact for our field leadership team, HSE group, HR, and clinic providers to ensure employees are compliant with our Drug and Alcohol programs. The ideal candidate would have administrative experience working in an industrial environment with knowledge of DISA and company drug screening programs.

Work Schedule: Monday - Friday (7:30 AM - 4:00 PM / 8:00 AM - 4:30 PM) Hybrid schedule available

Job Duties & Responsibilities:

• Executes the company drug, alcohol and physical testing program in coordination with various clinics, customers, test laboratories and third-party consortiums.
• Tracks deadlines and results to meet pre-employment, periodic, random, post-accident testing requirements.
• Regularly work with different groups within Petroleum Service Corporation, such as the Health, Safety and Environmental (HSE) and Human Resources department, to proactively communicate upcoming tests and results for specific employees.
• Upon request, demonstrate compliance with any customer requirements and employees.
• Establish and maintain strong working relationship with various clinics in network to facilitate efficient processing of company employees.
• Reconciles invoices against services provided by multiple vendors and locations.
• Audit invoices for compliance and accuracy.
• Implements and practices continuous improvements to any processes related to the compliance and business administrative functions.
• Conducts self in an appropriate manner as a representative of Petroleum Service Corporation, working effectively in a diverse work environment.
• Audits, tracks, and files away all drug and medical results in databases
• All other job-related duties as assigned

Job Qualifications:

• Progressively responsible administrative experience in a fast-paced environment.
• Proficient in Microsoft Word processing, Microsoft Excel spreadsheets, and database systems.
• Ability to manage workload effectively including plan, coordinate, organize, prioritize, and handle multiple tasks.
• Ability to communicate through written and verbal correspondence.
• Ability to use good judgment to make decisions.
• Highly detail oriented.
• Ability to maintain confidentiality.
• 18 years or older and legally able to work in the U.S.
• Stable work history with good references from past employers
• Pass a drug screen, physical, and background check
• Speak fluent English
• PSC is a veteran-friendly company. Previous military experience and proven ability to follow procedures is a plus.

Why join the PSC team?

• Founded in 1952, PSC' s longevity is rooted in our commitment to quality service, safety, environmental protection, and taking good care of our employees.
• PSC is the industry leader in product handling and site logistics services for refineries, chemical producers, and marine transportation providers.
• Check out our videos at PSC Group - Career Videos to see how the work we do makes a difference and is essential for our economy.
• Learn more about our company culture and view our PSC Connection employee newsletter at PSC Group - Newsletter
• Our Core Values serve as the foundation for all we do—how we conduct our business, serve our customers, and treat members of our PSC family. Learn more at PSC Group - Core Values

• Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families
• Company-paid life, short-term, and long-term disability insurance
• Matching 401(k) plan to help employees save money for retirement
• Vacation, sick leave, and holiday benefits (varies by work group)
• Incentives, discounts, and bonuses
• Industry-leading training and development programs

You must be able to:

• Speak, write, read fluent English. Hear and have good vision.
• Regular on-site attendance and punctuality is required
• Work outside in environmental conditions which at times include extreme heat or extreme cold
• Wear all required Personal Protective Equipment (PPE) without restriction and pass any medical examination associated with the use of PPE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

PSC Group, formerly known as Petroleum Service Corporation, is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.