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The Opportunity
Description
We're looking for an Administrative Assistant , working in Real Estate industry in 505 West Lowell Ave., Haverhill, Massachusetts, 01832, United States .
Are you someone who takes pride in your work, with a strong sense of ownership and the ability to juggle multiple priorities? Do you thrive in a fast-paced environment, staying organized and efficient under pressure?
If YES, we encourage you to apply to our current opening for an Administrative Assistant . Wingate Management Company, an award-winning leader in real estate management, development, and investment, is looking for a dedicated and detail-oriented individual to support our property management team.
Position Summary :
The Administrative Assistant will provide essential administrative support to property staff and management, ensuring smooth day-to-day operations of the property. The role requires the ability to multi-task, excellent attention to detail, and organizational skills. You will play a key part in managing various administrative activities while adhering to Fair Housing laws and Equal Employment Opportunity guidelines.
Main Job Responsibilities :
- Assist Property Manager and staff by producing letters, documents, presentations, and other materials to high-quality standards within established timeframes.
- Utilize software packages to create accurate documents, charts, graphics, and presentations (typing, proofing, organizing, designing, and layout).
- Organize, research, and gather necessary data for reports and other materials.
- Handle sensitive documents with confidentiality and discretion.
- Set up and maintain accurate and easily accessible files and records, ensuring timely updates.
- Greet visitors, screen incoming calls, and schedule appointments.
- Organize meetings, both on-site and off-site, including coordinating supplies, assembling equipment, preparing agendas, and distributing minutes and notes.
- Assist with preparing and monitoring the department budget, ensuring all financial information is submitted on time.
- Review and process invoices for accuracy and ensure timely payments.
- Answer phones for the property and assist with calls for other departments as needed. Ensure all calls are answered before the fourth ring.
- Provide proactive administrative support for daily office functions to ensure smooth operations.
What we look for :
Required Education and Experience :
Preferred Knowledge / Experience :
About Wingate :
For nearly 60 years, Wingate has delivered value for property owners, investors, and developers by combining strategic thinking with decisive action. Our multidisciplinary team brings together expertise in property management, with over 21,100 apartment homes managed. We're committed to providing top-notch service to our residents and partners, creating lasting relationships and exceptional living experiences.
Join Wingate and make an impact by helping us deliver excellence in property management!
Our Client
Our company has been delivering excellence for nearly 60years. With over 21,000 apartment homes managed across 18 states with 800 associates, we'recommitted to creating thriving communities and driving success for our partners. We pride ourselves in providing an ownership mentality to our teams to flourish our properties and communities around. We are an Equal Opportunity Employer that values and encourages diversity within the workplace.
Experience Required for Your Success
What Do You Think?
Does your experience reflect what it takes to be successful in this role? Do the work and challenges get you excited about what's possible?
