Executive Assistant or Senior Administrative Assistant

Firm Overview

PSG is a growth equity firm that partners with software and technology-enabled services companies to help them navigate transformational growth, capitalize on strategic opportunities, and build strong teams. Having backed more than 140 companies and facilitated over 500 add-on acquisitions, we bring extensive investment experience, deep expertise in software and technology, and a firm commitment to collaborating with management teams. Founded in 2014, PSG has since raised over $20 billion in capital and operates out of offices in Boston, Kansas City, London, Paris, Madrid, and Tel-Aviv.

Applicants must be authorized to work for an employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa for this position.

Position Overview

The Executive Assistant or Senior Administrative Assistant will provide dedicated support to a team of professionals and provide coverage for other Assistants during their absences. This role will involve the traditional calendar, travel, and meeting management duties. This role will report to the Director of Administration.

Responsibilities

• Calendar and expense management for a group of professionals
• Responsible for travel arrangements, domestic and international, and developing complex itineraries, and agendas to include all meetings, times, locations, air or train travel, and car service; Must have the ability to fill in all blanks when necessary
• Act as a point person when members of the team are traveling by responding to various inquiries in a timely fashion
• Arrange and coordinate meetings, venues, vendor management, room setup, prepare materials and arrange necessary audio/visual equipment
• Assist the Director of Administration with PSG events including but not limited to: Annual Meetings, CEO Conference, Holiday Party, Talent Development Initiatives, and process improvement initiatives
• Act as a member of the administrative team. This includes coordinating with and providing coverage for other assistants as needed
• Complete any ad hoc admin or project work as requested by professionals / team members
  
  

Ideal Experience And Competencies

The successful candidate will have an exceptional track record and reputation. Given the significant responsibilities of this position, the top candidate will be a mature, experienced individual.

• 5-7 (Senior Admin) or 7-10 (EA) years’ experience supporting a group of professionals/executives; strong preference for prior experience within a financial services firm and for providing administrative support related to both business and personal matters
• Team player mentality
• Gives importance to group goals and participates accordingly
• Willingness and ability to be a backup to others on the administration team
• Ability to work independently but also have an energetic, responsive, “one team” mentality
• Adaptable / flexible
• Can manage and prioritize many conflicting priorities
• Adjust accordingly and design a suitable workflow
• Humble / no ego
• Positive attitude, irrespective of the nature of work
• Demonstrate poise, professionalism, and discretion
• Tact / judgement
• Sound decision making and fair judgement skills
• Refers to appropriate “chain of command” when necessary
• Must be able to take initiative, prioritize, and manage multiple projects
• Strong attention to detail; highly organized, and excellent time management skills
• Communication skills
• Speaks confidently and sends clear messages that are easily understood
• Responds to stakeholders in a timely / professional manner
  
  

Benefits And Perks

At PSG, we are committed to providing excellent benefits that show our deep appreciation for the hard work of our team. Our current benefits offerings include:

• Comprehensive medical, dental, and vision insurance, paid for 100% by PSG
• Retirement savings plan with PSG match contribution and discretionary profit sharing
• Short- and long-term disability and life insurance policies
• Flexible spending accounts for health, commuting, and dependent care
• Competitive paid vacation and paid holidays
• Paid parental leave
• Tuition reimbursement program
• Employee Assistance Program
• Partnership with Maven for family planning and parenthood support, support including fertility & family building, maternity & newborn care, and parenting & pediatrics
• Personal training sessions with our Director of Health & Fitness
• Beautiful office space in the Fenway area with a state-of-the-art gym
• Lunch 3x/week, snacks, coffee, and other beverages available to all employees
  
  

PSG Equity L.L.C. (the “Firm”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practice laws. The Firm strictly prohibits and will not tolerate, condone or allow discrimination or harassment with respect to any employee or applicant for employment in matters of hiring, promotion, transfer, disciplinary action, termination, compensation, fringe benefits or other terms and conditions of employment on the basis of race, color, religion, creed, age, national origin, ancestry, alienage or citizenship status, sex (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender (including sex stereotyping, gender identity, gender dysphoria, gender expression, or transgender status), sexual orientation, disability (including physical disability or mental disability), military or veteran status, familial status, partnership status, or marital status, or any other status protected by relevant federal, state and local laws. All employees are prohibited from engaging in unlawful discrimination.