Part-time General Accountant (Focus on A/R, Billing and Cash Receipts)

PSMJ Resources is the leading provider of business information, training, and consulting services for the architecture, engineering, and consulting industries. We seek a detail-oriented and proactive accounting/bookkeeping professional to join our team, which is dedicated to positively impacting the lives of architecture, engineering, and construction firms.

This part-time position (24 hours per week) is ideal for someone with a strong background in accounting and finance, excellent communication skills, and a proactive approach to account management. The successful candidate will ensure timely and accurate invoicing, track outstanding payments, and resolve billing discrepancies.

This hybrid part-time position is based in our Newton, MA, office. You will report to the Controller for various accounting tasks.

• Key Responsibilities:
•   Accounts Receivable Management:
•    Record and manage incoming payments, ensuring accuracy and completeness.
•    Maintain and update customer accounts and records in the accounting system.
•    Monitor and review accounts receivable aging reports to ensure timely follow-up on overdue payments.

·        Billing:

•       Prepare and send invoices to clients via QuickBooks Desktop.

•       Ensure that billing records are accurate, complete, and timely.

•       Handle billing discrepancies and provide solutions to resolve issues quickly.

·        Recordkeeping and Reporting:

•       Prepare periodic reports on accounts receivable status and collection progress for staff and management.

·        Customer Support:

•       Respond to client inquiries regarding billing, payment status, and account issues.

•       Work collaboratively with other departments to address any billing-related concerns.

• Other areas:
• Record Daily Cash Receipts

·        Backup for A/P processing

·        Assist with monthly closing, account reconciliations, and financial reporting.

Qualifications:

·        Proven experience in accounting, specifically in accounts receivable, billing, and collections.

·        Ability to spot numerical mistakes.

·        Creativity, problem-solving, and solid analytical skills.

·        Solid interpersonal and communication skills.

·        Strong knowledge of Microsoft Office Suite (Intermediate level Excel, Word, and Outlook).

·        Excellent organizational skills and the ability to multi-task.

·        Strong attention to detail and accuracy must be a strength

·        Ability to communicate effectively with clients and internal teams.

·        Excellent oral and written communication skills.

·        Ability to handle confidential information and consistently demonstrate professionalism.

·        Ability to work independently as well as part of a team.

·        Positive, self-confident, self-starter, and team player.

Education & Experience:

·        Associate or bachelor’s degree in accounting

·        3 years of general business experience, including general bookkeeping and accounts receivable, billing, and collections

·        QuickBooks Desktop experience required.

Compensation is based on experience and skill set.

Please provide the salary range you are seeking in your cover letter.