What are the responsibilities and job description for the Personal Executive Assistant PA EA position at Psychiatreat?

Position : Personal / Executive Assistant (PA / EA)

Location : Westbury NY

Employment Type : FullTime

About Us

We are leaders in the healthcare mental health industry managing backoffice operations for multiple clinics. Our mission is to deliver exceptional support to enhance efficiency and service quality. As a rapidly growing organization we seek a highly adaptable Personal and Executive Assistant to streamline operations optimize productivity and enable our leadership team to focus on toplevel strategic priorities.

Position Summary

The Personal / Executive Assistant (PA / EA) will work closely with multiple executives providing a mix of administrative operational managerial and personal support . The ideal candidate is highly organized proactive techsavvy and an excellent communicator who thrives in a fastpaced environment. This role is crucial in ensuring that time and resources are utilized efficiently handling both business and personal tasks as needed.

Key Responsibilities

Administrative & Executive Support

Manage executives calendars schedule meetings and prioritize appointments.
Prepare meeting agendas take detailed minutes and send recap notes with action items .
Draft edit and proofread correspondence reports and presentations .
Handle confidential documents and sensitive information with discretion.

Office & Operations Management

Oversee daily office operations ensuring an organized and efficient workspace.

Manage office supplies vendor relationships and maintenance needs .

Coordinate team schedules meetings and office activities / events .

Assist with HRrelated administrative tasks such as onboarding support.

Project & Task Management

Update and maintain CRM and project management systems .

Track and oversee task delegation ensuring timely completion.

Assist with workflow optimization and process improvements .

Personal & Lifestyle Management

Handle personal errands reservations and household / vendor coordination .

Manage personal travel arrangements including flights hotels and itineraries .

Assist with purchasing and order management including gifts and personal items.

Provide support for family or personal engagements as needed .

Operational Efficiency & Business Development Support

Act as a gatekeeper managing access to executives and aligning priorities .

Provide adhoc support for interviews event attendance and travel coordination .

Assist with networking business research and recruitment efforts .

Communication & Coordination

Serve as a liaison between executives internal teams and external stakeholders .

Foster a positive and collaborative work environment .

Relay updates messages and priorities to relevant parties.

Requirements

Qualifications & Requirements

3 years of experience as an Executive Assistant Personal Assistant or similar role.

Strong organizational time management and multitasking skills .

Excellent written and verbal communication skills .

Techsavvy with experience in CRM project management tools and Microsoft / Google Suite .

Ability to handle confidential and sensitive information with discretion .

Strong problemsolving skills and ability to work independently .

A proactive attitude and the ability to anticipate needs before they arise .

Flexibility to handle both professional and personal responsibilities .

Preferred Qualifications

Experience in healthcare mental health or corporate executive support .

Familiarity with Zoho Notion Asana or similar tools .

Background in event coordination HR support or business development .

Benefits

Compensation & Benefits :

Salary Range : $65000 $85000 annually based on experience and qualifications.

Performance Bonuses : Annual bonus opportunities based on individual and company performance.

Full Benefits Package :

Medical insurance with company contribution.

Full dental vision and life insurance.

401k with up to 4% company matching.

Time Off :

15 days PTO annually.

6 paid holidays off.

Sick days (as per NY State).

Professional Development : Annual training allowance for courses certifications or conferences.

What We Offer :

A dynamic and collaborative work environment.

Opportunities for professional growth and development.

The chance to make a significant impact in a growing company.

Qualifications : Proven experience as an executive assistant, office manager, or in a similar role. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in CRM systems, project management tools, and MS Office Suite. High level of discretion and professionalism in handling confidential information. Ability to multitask, prioritize, and adapt to shifting priorities. Preferred Skills : Experience in healthcare or mental health industries. Familiarity with travel coordination and itinerary planning. A people-oriented mindset with excellent interpersonal skills. Problem-solving capabilities with a proactive, can-do attitude.

Key Skills

Campaigns,Anti Money Laundering,Focus,Cash Management,F&B,Android Development

Experience : 5 years

Vacancy : 1

Monthly Salary Salary : 65000 - 85000

Salary : $65,000 - $85,000

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