What are the responsibilities and job description for the College Clerical Asst II - PT position at PT - CCC Careers?
COLLEGE CLERICAL ASSISTANT II (PART TIME/ GRANT FUNDED)
OLIVE-HARVEY COLLEGE
Olive-Harvey College is looking for a part time College Clerical Assistant II to support the Science, technology, engineering, and mathematics (STEM) department. Olive-Harvey offers accessible and affordable opportunities for academic advancement, career development, and personal enrichment. This role requires excellent writing, verbal and customer service skills. As a Clerical Assistant you will work closely with the students as they complete the steps towards the next level in their educational and career goals.
PRIMARY RESPONSIBILITIES:
- Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.
- Assists in reviewing time sheets and prepares attendance reports for payroll processing.
- Answers telephones, takes messages and transfers calls to appropriate personnel.
- Sorts and distributes incoming mail.
- Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.
- Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.
- Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.
QUALIFICATIONS:
- Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.
- Proficient in PC desktop and related software programs.
- Ability to operate a personal computer.
- Ability to keyboard 45 words per minute.
- Ability to follow oral and written instructions.
- Skill in basic filing, record keeping and operation of a variety of office machines.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!
