Human Resources Coordinator - hybrid

Performance Trust

Since 1994, we have pioneered revolutionary analytics, education, and decision-making with like-minded teammates and clients to deliver outperformance. We create unimaginable futures together with game-changing insights, advice, world-class execution, and accountability to results.

Headquartered in Chicago, IL, our 370 team members are based in 11 global locations. We are a rapidly expanding broker-dealer, investment bank, investment advisor, and strategic partner for depositories, capital markets issuers and investors, and the full spectrum of institutional market participants. Today, we are the largest full-service private investment bank focused on community depositories. As a 100% employee-owned company, we align together on our core values of Integrity, Accountability, Excellence, Grit, and Love.

• Lead new hire orientation sessions, providing company background and key information to ensure a welcoming and informative experience for new hires
• Schedule and coordinate interviews with candidates and hiring managers
• Arrange travel and accommodations for candidates and employees
• Manage confirmations, follow-ups, and rescheduling as needed
• Prepare, distribute, and manage all essential onboarding paperwork within the HRIS
• Collaborate with IT to ensure the timely distribution of necessary equipment and technical resources for new hires
• Initiate, track, review, and file background checks for new employees
• Complete I-9 forms and maintain accurate I-9 records
• Organize and execute new hire integration events to promote team bonding and early engagement
• Utilize HRIS Onboarding, Learning Management, and Human Resource Management modules within Paylocity
• Oversee data workflows related to new hires, transitions, and departure notifications to ensure accurate and timely processing
• Ensure compliance with labor law poster requirements across office locations
• Generate and analyze HR system reports for key insights and data management
• Act as a primary point of contact for employees regarding HR inquiries, directing them to appropriate resources and responding to a wide range of HR-related questions
• Partner with various HR functions to address emerging needs.

Requirements

• Prior experience as an HR Coordinator, HR Assistant or other relevant administrative role involving the handling of confidential and sensitive data
• Bachelor’s degree preferred
• Strong communication and interpersonal skills
• Proficient user of Microsoft Word, Excel, PowerPoint and Outlook
• Ability to work with or learn HRIS software and other technologies
• Excellent judgment and discretion; comfortable handling confidential data
• Strong attention to detail, organizational and time management skills