Client Budget Project Management Analyst

About the Company:

Ptarmigan Media, a proud part of Omnicom Media Group, is a global leader in media services with a specialization in the Financial Services sector. With an unrivaled understanding of the financial industry and B2B2C marketplace, we drive innovative, strategic solutions for over 80 global financial services clients.

At Ptarmigan, we believe our greatest asset is our people. Their expertise, creativity, and entrepreneurial spirit shape everything we do—fueling our success, expanding our technological capabilities, and delivering cutting-edge solutions that meet the evolving needs of our clients.

As we continue to grow, we are looking for dynamic, forward-thinking individuals to join our expanding New York office. If you're passionate about the financial sector, media strategy, and developing solutions that push boundaries, we want to hear from you. This is an exciting opportunity to be part of a collaborative and fast-paced environment where your ideas and contributions will drive our continued growth and innovation.

We seek a reliable and detail-oriented professional to help us properly maintain our AP & AR information.

Responsibilities:

• Oversees the entire invoice reconciliation process and ensures that invoices are paid on time
• Identifies, tracks, and resolves invoice discrepancies
• Act as primary problem solver concerning invoice discrepancies and is charged with following up for missing paperwork and authorizations
• Notify media planner of any supplier invoices that has bookings’ discrepancies
• Make sound decisions about various client billing issues including budget reporting (plan vs. buy vs. invoice) discrepancy management, client invoicing and all related tasks
• Review & code overhead invoices
• Audit & process employees T&E according to company’s policy
• Reconcile vendor statements and research and correct any identified discrepancies
• Prepare weekly wire transfers, ACH batches & credit card payments
• Submit remittance information to suppliers
• Generating client invoices and uploading to the client financial systems
• Tracking and maintaining clear records of billing activity
• Providing core support for ensuring timely receipt of client payment
• Maintain relationships with vendors, clients, and members of the firm
• This position will work closely and continuously with these individuals, requiring strong oral communication skills to communicate clearly, effectively, and professionally in person, by telephone and Teams calls.
• Assisting in deliverables related to audit compliance
• Handle other ad hoc assignments when required

Qualifications:

• Associates or Bachelor’s degree in finance and accounting
• 1 years’ relevant working experience, preferably from media or marketing agency background
• Advanced Excel skills, with experience in pivots, macros, VLOOKUP, etc.
• Strong problem-solving skills
• A self-starter who exercises initiative and makes sound business judgments with outstanding follow-through skills
• Must be a team player with strong communication skills, and maintain a positive attitude and demeanor.
• Attention to detail and technical skills are essential
• Prior exposure to Dynamics365, Media Ocean or Ox, DDS preferred
• Proactive with “can do” attitude, a problem solver and self-motivated, who is prepared to challenge and create new processes when needed
• Able to multitask with minimal guidance and work under tight schedules
• Excellent verbal and written skills