Accounts Payable Specialist

The Accounts Payable Specialist is responsible for assisting in the day-to-day activities of the Accounts Payable (A/P) function and acting as a business partner to their respective PTC business area. This includes, but may not be limited to, the accurate and timely review, verification and processing of vendor invoices and payments. He/she also maintains an organized electronic filing system, assists with AP documentation, process improvements, reporting and projects as needed and conducts all assignments in accordance with company policies and Sarbanes-Oxley (SOX) guidelines.

The incumbent works cross-functionally with internal departments and external resources on Accounts Payable related issues.

The Accounts Payable Specialist supports adherence to relevant regulatory requirements and company Standard Operating Procedures (SOPs) as appropriate.

• Reviews invoices for compliance with company policies and signature authority limits and processes invoices and related vendor documents (i.e., purchase orders, goods receipts, etc.); reconciles and codes invoices and ensures invoices are appropriately approved.
• Ensures proper record retention of A/P documentation including but not limited to maintaining vendor files and accurately e-filing invoices and related documents.
• Accurately enters transactions into PTC’s accounting system and records any adjustments.
• Prepares weekly ACH, Checks and wire transfer requests and creates and maintains bank templates.
• Assists with reporting and month, quarter, and year-end close processes.
• Builds and maintains positive internal and external relationships while researching and resolving invoicing issues.
• Handle ERP workflow exceptions and clear them from the system according to the established procedures.
• Performs other tasks and assignments as needed and specified by management.

• Bachelor’s Degree preferred and a minimum of 2 years of current, related Accounts Payable or Accounting experience, ideally within a pharmaceutical, biotechnology or related industry.
• Familiarity with taxes and three-way matching (i.e., purchase orders, invoices, and receipts).
• Excellent customer service skills.
• Proficiency with Microsoft Office, specifically excel.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively, as required, in a fast-paced, matrixed, team environment consisting of internal and external team members.
• Analytical thinker with excellent problem-solving skills and the ability to adapt to changing priorities and deadlines.
• Excellent planning, organization and time management skills including the ability to support and prioritize multiple projects.

• Special knowledge or skills and/or licenses or certificates preferred.

• Bachelor’s degree in accounting, Finance or related Business discipline.
• Previous professional experience in a pharmaceutical, biotechnology or related environment.
• Experience working in a small, but fast-growing, entrepreneurial environment.
• Prior experience in processing invoices, payments in ERP and Accounting systems such as SAP, Ariba, etc.
• Experience working in a SOX regulated environment.