What are the responsibilities and job description for the HSE Administrative Assistant position at PTS Advance?
Title : Administrative Assistant
Location : Memphis, Tennessee (on-site)
Type : Contract (long-term)
Job Duties :
- Lead or assist with refinery on-site and off-site event planning and execution.
- Place and coordinate food orders.
- Update / add electronic board information.
- Prepare outgoing mail and correspondence.
- Prepare routine correspondence, reports, and presentations.
- Conduct research and compile statistical reports.
- Make copies of correspondence or other printed materials.
- Build, organize, and maintain file retention and management system following corporate guidance and file correspondence and records of a confidential nature.
- Organize and expedite the flow of work through the Director's / Manager's office.
- Schedule appointments and make arrangements for meetings and conferences, which may include preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings.
- Greet visitors and direct them to the appropriate area or person.
- Process invoices and requisitions.
- Monitor and reconcile controllable expenses, and assist in the preparation of annual budgets.
- Order and maintain supplies and arrange for equipment maintenance.
- Serve as back-up for Executive Administrative Assistant.
Competencies :
Education and Experience (required) :
Education and Experience (preferred) :
