Executive Director, Health Promotion Services

PHMC is proud to be a leader in public health. PHMC requires all employees to be fully vaccinated for COVID-19 before the first day of employment. We will offer the vaccination at no cost via our Health Centers.

ORGANIZATION OVERVIEW:

Public Health Management Corporation (PHMC) is a nonprofit public health institute that builds healthier communities through partnerships with government, foundations, businesses, and community-based organizations. It fulfills its mission to improve the health of the community by providing outreach, health promotion, education, research, planning, technical assistance, and direct services. PHMC has served the Greater Philadelphia region since 1972 as a facilitator, developer, intermediary, manager, advocate, and innovator in the field of public health. With more than 2,500 employees, 350 programs, a network of subsidiary organizations, 70 locations and sites, and close to 350,000 clients served annually, PHMC is one of the largest and most comprehensive public health organizations in the nation.

JOB OVERVIEW:

The Executive Director’s responsibilities encompass providing visionary leadership and comprehensive management of the Health Promotion Services (HPS) Division at PHMC and its subsidiary, the Health Promotion Council (HPC). This dual role includes the day-to-day administrative, programmatic, operational, and fiscal oversight of both entities. For HPS, this includes oversight of PHMC programs such as the Philadelphia Area Sexual Health Initiatives (PASHI) and the Workforce Development Departments. The Executive Director is also responsible for HPC’s departments, which include Tobacco Control and Prevention, The Advocacy Institute, Training and Capacity Building, Nutrition and Active Living, and Family Services.

Collectively, HPS and HPC have a combined annual budget of $12 million and a workforce of 70 staff. The Executive Director leads strategic development, programmatic and fiscal management, entrepreneurial growth, and innovative health-related program development across both entities. Additionally, the Executive Director builds and maintains strong relationships with funders, government officials, community leaders, and health and human service providers. Representing PHMC’s mission and vision at local and regional public health, social service, and community events, the Executive Director works closely with the HPC Board to drive strategic planning, manage organizational growth, and oversee specialized marketing and revenue-generating activities.

ACCOUNTABILITY: Reports to the Chief of Programs, PHMC

RESPONSIBILITIES:

Leadership Responsibilities

• Develops and leads a comprehensive, forward-thinking vision for the organization, ensuring alignment with PHMC’s broader mission and family of services while establishing HPC as a statewide and national leader in public health
• Maintains and enhances the agency’s positive image in the community, serving as a primary spokesperson and thought leader at state, regional, and national conferences, while advocating for evidence-based approaches to public health, social services, and health education
• Builds and sustains coalitions and innovative partnerships with key stakeholders, including policymakers, journalists, foundations, and corporations, to advance strategic objectives
• Advocates for vulnerable populations and influences public health policies at multiple levels
• Champions the design and implementation of innovative, culturally responsive programs, integrating community feedback to enhance evidence-based public health practices
• Provides leadership in program development, ensuring alignment with national best practices
• Provides oversight for a diverse portfolio of programs, setting and monitoring strategic goals, objectives, and budgets
• Ensures compliance with grant and contract requirements, safeguarding fiscal integrity in collaboration with PHMC’s financial team
• Identifies, cultivates, and secures new business opportunities with current and potential partners
• Positions the organization for sustainable growth by overseeing grant acquisition and leading strategic expansion efforts
• Oversees the development and execution of comprehensive communication, marketing, and outreach strategies to enhance the organization's visibility and brand recognition
• Ensures that HPC’s programs and services are effectively promoted and well-known within the communities served, positioning the organization as a trusted leader in public health and community well-being
• Monitors program outcomes and activities, ensuring data-driven decision-making and continuous improvement
• Leads initiatives to enhance program effectiveness and ensure alignment with evolving public health challenges
• Participates in and leads advisory groups, conferences, and strategic planning efforts, contributing expert insights that shape organizational and broader public health initiatives
• Oversees and mentors the leadership team, facilitating regular meetings focused on quality assurance, fostering a culture of collaboration, continuous learning, and problem-solving
• Actively participates as a key member of the PHMC Senior Management team, contributing to organizational strategy and decision-making to advance the mission and goals of PHMC
• Collaborates closely with the REG (Research and Evaluation Group), Communications, and Strategy and Development teams to drive the integration of programs, research, and strategic initiatives across the enterprise, ensuring alignment and synergy in efforts
• Provides fiscal oversight for the organization, ensuring the development and monitoring of departmental budgets and expenditure report
• Communicates with funders to manage underspending, develop spend-down plans, or secure no-cost extensions
  
  
  

Staff And Program Responsibilities

• Oversees the recruitment, training, supervision, and development of a high-performing, diverse team
• Coaches staff to enhance their management and leadership capabilities, fostering a culture of continuous improvement and professional growth
• Ensures the consistent application of personnel policies and procedures, including performance management systems, across the organization
• Provides regular supervision, performance evaluations, and professional development opportunities for staff, with a focus on diversity, equity, and inclusion
• Expertly crafts scopes of work, budgets, and contracts for revenue and expense streams, ensuring precise financial tracking, compliance with funder guidelines, and timely processing of contracts and invoices
• Oversees organizational budget, ensuring department directors achieve full spend-down and align expenditures with organizational goals
• Ensures that all programs meet funder goals efficiently and effectively, maintaining compliance with regulatory requirements
• Leads quarterly budget reviews and rigorous tracking of subcontractor and vendor deliverables to guarantee alignment with project objectives
• Leads the implementation of evidence-based practices to ensure high-quality, culturally responsive client services, monitoring adherence to organizational policies and funder expectations
• Champions continuous quality improvement to optimize service delivery
• Promotes a learning-focused environment by facilitating ongoing staff training
• Encourages staff participation in professional development activities and ensures they remain informed on the latest public health research and practices
• Fosters and maintains a work environment that prioritizes psychological safety, encouraging open communication, trust, and respect
• Actively participates in senior leadership meetings, fostering collaboration across departments to ensure strategic alignment and the integration of staff and program initiatives with broader organizational goals
• Ensure processes are in place and followed for the lifecycle of staff management, including hiring, leave approvals, supervision, coaching, and conflict resolution, ensuring a motivated, high-performing team capable of achieving organizational objectives
  
  
  

HPC Board Responsibilities

• Acts as the primary liaison between the organization and the Board of Directors, ensuring clear, timely, and consistent communication on all critical organizational issues, strategies, and initiatives
• Partners with the Board to drive strategic direction and implement key priorities aligned with the organization’s mission
• Provides expert leadership to the HPC Board and its committees, ensuring governance excellence and supporting the Board in fulfilling its fiduciary, strategic, and fundraising responsibilities
• Facilitates regular meetings, providing relevant materials to ensure informed decision-making
• Delivers accurate, up-to-date fiscal reports to the Board, ensuring financial integrity and transparency
• Works closely with the Board’s finance committee to review budget performance, develop financial strategies, and ensure alignment with the organization’s financial goals
• Collaborates with the Board to plan and execute comprehensive marketing and fundraising strategies that support organizational growth and sustainability
• Mobilizes Board members to actively participate in fundraising efforts, donor relations, and community outreach initiatives
• Leads and facilitates long-term strategic planning sessions with the Board and senior staff, aligning organizational goals with evolving public health and community needs
• Ensures the seamless implementation and tracking of strategic initiatives, and that progress is regularly reported to the Board
• Cultivates strong relationships with Board members, offering guidance on best practices for governance and organizational oversight
• Engages the Board in ongoing development to enhance its capacity to provide high-level strategic oversight and advocacy for the organization
• Provides timely follow-up on Board directives, decisions, and nonessential agency issues, ensuring all matters are addressed efficiently. Maintains accountability by tracking progress on Board action items and reporting updates at regular intervals
• Works in collaboration with the Board to ensure that organizational strategic directions and priorities are effectively executed, contributing to the organization’s overall impact and success
• Offers insights and leadership to ensure alignment between staff and Board efforts
  
  
  

HPS Administration Responsibilities

• Safeguards the fiscal health of both HPS and PHMC subsidiary, HPC, by providing executive-level oversight of financial planning, budget management, and audits
• Ensures the organization meets all financial and legal obligations, including the completion of the annual financial audit, IRS 990 filings, and other regulatory requirements
• Ensures the organization adheres to all legal and regulatory standards, including HIPAA, EOE compliance, and other relevant laws
• Oversees record-keeping practices to guarantee compliance with local, state, and federal regulations, while maintaining the highest standards of operational integrity
• Drives and oversees strategic agency growth initiatives, ensuring sustainable expansion in line with the organization’s mission and financial capacity
• Identifies potential areas for expansion and diversification of programs, ensuring responsible stewardship of resources
• Leads the identification and pursuit of diverse funding opportunities, including public and private grants
• Oversees and/or supports the preparation and submission of high-quality grant proposals that align with the organization’s objectives and funder expectations
• Develops and maintains strong relationships with current and prospective donors
• Leads and supports the organization’s fundraising activities, cultivating long-term donor engagement to support the ongoing growth of HPC and PHMC
• Oversees and negotiates contracts and vendor agreements to ensure favorable terms and compliance with organizational goals and financial policies
• Ensures that all contracts are aligned with the organization's strategic and financial objectives
• Ensures that funders receive timely, accurate, and comprehensive reports that demonstrate the organization’s performance and impact
• Maintains strong relationships with funders to ensure ongoing support and partnership opportunities
• Strategically identifies new revenue streams and funding opportunities, including grants, donations, and partnerships, to support organizational growth and sustainability
• Leads efforts to position HPC and PHMC as competitive in the funding landscape
  
  
  

SKILLS:

• Demonstrates an open, flexible, and inspiring leadership and management style conducive to fostering collaboration and a team approach
• Ability to balance and integrate the core values of a nonprofit mission-based agency with the use of business models and tools
• Ability to supervise and manage a large team
• Thoroughly understand public health and medical care issues, especially as they relate to health promotion, disease prevention, and chronic disease control
• Excellent written and oral communication skills
• Excellent organizational and advanced computer skills
• Ability to manage multiple tasks and competing deadlines
• Demonstrates adaptability to public health and economic trends
• Executes innovative and entrepreneurial ideas and possesses a willingness to take risks and experiment
• Personal commitment to good health
• Sound human relations and interpersonal skills in planning, coordinating, and implementing the agency’s programs and services
  
  
  

EDUCATION: Must have master’s degree in public health, social work, business administration, governmental affairs, or a related field

EXPERIENCE:

• Minimum of five (5) years of executive experience and skills in the nonprofit and/or business sector with a record of progressive achievement in organization leadership, management, administration, financial operations, and fundraising
• Experience working with state and local government oversight as well as local and national funding agencies
• Successful experience working with racially and ethnically diverse staff, outside professionals, and community members
• Experience in planning for and leading change in organizations and working with organizations and groups focused on continual quality improvement and excellence
• Successful and proven grant writing experience, garnering multi-year and multimillion-dollar grants and contracts
• Strong fiscal management experience including interpreting financial reports, budgeting, monitoring, as well as a working knowledge of fiscal internal controls and non-profit federal grants management regulations
  
  
  

SALARY GRADE: 26

PHMC is an Equal Opportunity and E-Verify Employer.