What are the responsibilities and job description for the Accounts Payable Coordinator position at Public Health Solutions?
Job Description
Job Description
Company Overview :
Public Health Solutions (PHS) is a 501(c)3 non-profit community-based organization (CBO) that has existed for 70 years to improve health equity and address health-related social needs (HRSN) for historically underserved marginalized communities. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV / AIDS. Learn more about our work at healthsolutions.org.
PHS administers WholeYouNYC (WYNYC), a coordinated community resource network that builds trustworthy and reliable pathways between healthcare providers, health plans and CBOs providing critical resources in the community that address the social drivers of health. WYNYC brings together over 100 organizations offering various programs – such as food, housing, employment, health insurance, and sexual health services – across all five boroughs. These services and programs make it possible for New Yorkers to live their healthiest lives and ultimately reduce health disparities and advance health equity. To date, our network has already impacted thousands of lives through community partnerships and referrals, generating millions in estimated healthcare savings.
New York State (NYS) recently announced the availability of $500M statewide to support Social Care Network (SCN) lead entities responsible for coordinating social care delivery in various regions across the state. Public Health Solutions (PHS) and our WYNYC network were awarded the role of regional SCN for Brooklyn, Manhattan, and Queens.
This is a grant-funded position ending March 31, 2027.
Position Summary :
The Accounts Payable (A / P) Coordinator plays a key role in insuring the timely, accurate payment of Public Health Solutions' (PHS) obligations to vendors, consultants and other payees in accordance with PHS' policies and procedures. The A / P Coordinator works closely with Finance Department management and accounting staff, the Purchasing Department, program management, vendors and payees.
Specifically, the Accounts Payable Coordinator will :
Under the general supervision of the Accounts Payable Manager, the A / P Coordinator performs the following job functions depending on the specific work assignment :
- Verifies that all Purchase Orders, payment requests and invoices received are correctly authorized and are accompanied by all appropriate documentation.
- Follows up with project directors, project staff, Purchasing Department senior managers, and vendors to complete missing documentation and authorizations where necessary.
- Reviews and processes all payment requests received in the A / P unit, including travel requests, personal reimbursements, lease payments, rents, utilities, consultant payments and vendor invoices.
- Reviews and processes petty cash replenishments.
- Manages the payment and processing of charges to Public Health Solutions' corporate credit card.
- Handles vendor inquiries, researches payment status and issues in the accounting system and in hard copy records, coordinates with accountants and project managers on payment related issues, performs problem resolution.
- Participates in the processes of printing
- checks, check signing operations, matching checks with invoices, and preparing checks for mailing.
- Participates in all aspects of A / P system change initiatives, including design reviews, data input, and testing.
- Maintains Accounts Payable Unit records and files.
- Additional duties as assigned.
Qualifications and Requirements :
Benefits :
At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.
We look forward to learning more about you!
PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA individuals, and veterans.
Salary : $50,000 - $55,000
