What are the responsibilities and job description for the Project Assistant - OIA position at Public Interest Registry?
This is a great and meaningful opportunity for a stay-at-home parent or someone returning to the workforce. This assignment is part-time, temporary and supports the work of our ORG In Action (OIA) inititives. You can learn more about it at https://pir.org/for-orgs/org-in-action/.
Reporting to the Director, Community Engagement and Marketing, the Project Assistant is responsible for facilitating communication and coordination with OIA applicants and finalists. The Coordinator is responsible for administrative aspects including scheduling, proofreading and project management.
Essential Duties and Responsibilities
- Correspondence: Maintain and manage regular communication with applicants, finalists, and other stakeholders.
- Meeting Coordination: Schedule and organize meetings with internal teams and external stakeholders.
- Project Management: Oversee project reporting working with Excel, CRM tools and internal databases to document, track and ensure deadlines are met.
- Provide administrative and proofreading support as needed.
- Perform other duties as assigned.
Supervision Received and Exercised
Position works under the direct supervision of the Director, Community Engagement and Marketing.
Preferred Skills, Qualifications and Other Requirements
- 2-4 years in administrative support or project coordination.
- Proficient in Microsoft Office Suite, Salesforce and Monday CRM or other CRM systems.
- Soft Skills: Professional, detail-oriented, flexible, with strong written and verbal communication skills.
Fair Labor Standards Act
This position is considered non-exempt for the purposes of the Fair Labor Standards Act.
Physical Requirements
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk and hear.
Ability to access information using a computer for up to 4 hours at a time.
Requires sitting or standing at a desk for extended periods of time.
Requires mobility within the office.
Work Environment. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.
Reasonable Accommodation. PIR will provide reasonable accommodation to the known physical or mental limitations of a qualified individual with a disability, unless doing so poses an undue hardship on the operation of the business.
Equal Employment Opportunity, OSHA, and Harassment
Public Interest Registry (PIR) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender identification or genetics. In addition to federal law requirements, PIR complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfers, leaves of absence, compensation, and training.
PIR expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of PIR’s employees to perform their job duties may result in discipline up to and including discharge.
PIR provides a workplace free from recognized hazards and complies with standards, rules and regulations issued under the OSH Act.
