Director, Personal Assistant Payroll - NY

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Public Partnerships LLC (PPL) provides helps people with disabilities, chronic illnesses, or other long-term health conditions stay at home and “self-direct” their care. Known as consumer direction in New York, this long-term care model empowers people to take control of who provides their services and where. PPL was selected to be the Statewide Fiscal Intermediary for the New York Consumer Directed Personal Assistance Program (CDPAP) starting in 2025. We will, along with a diverse alliance of service partners across the state, support the delivery of culturally sensitive and disability competent care to CDPAP participants. We are looking for people who share our passion for helping New Yorkers live happy, healthy, and independent lives to support CDPAP consumers and their personal assistants across a broad spectrum of services and functions.

Our culture attracts and rewards people who are compassionate, results-oriented, and driven to exceed customer expectations. We desire motivated candidates who are excited to join our fast-paced, consumer-focused environment, and who want to make a difference in helping transform the lives of the people we serve.

Learn more about PPL and CDPAP at https://pplfirst.com/cdpap

Role Overview

The Director of Personal Assistant Payroll is responsible for overseeing the management of payroll services for those CDPAP personal assistants (PAs) who work with individuals receiving long-term care services. This role involves ensuring timely and accurate payroll processing, managing a team of payroll professionals, collaborating with other departments to meet client needs, and maintaining compliance with all relevant federal, state, and local regulations. The Director will also play a key role in optimizing payroll systems, implementing best practices, and continuously improving the overall payroll experience for clients and their PAs.

Key Responsibilities

Payroll Department Management:

• Direct staff and oversee the accurate and timely processing of payroll for Personal Assistants (PAs).

• Ensure compliance with federal, state, and local payroll laws and regulations.

• Resolve payroll discrepancies and handle payroll-related inquiries.

Leadership and Supervision:

• Lead and manage the payroll team, providing guidance and support.

• Train and supervise staff involved in payroll processing.

• Develop and implement payroll policies and procedures.

Coordination with Fiscal Intermediaries:

• Work closely with other NY fiscal intermediaries to ensure smooth payroll operations.

  Coordinate with other departments to ensure accurate and efficient payroll processing.

Reporting and Documentation:

• Prepare and submit detailed payroll reports to senior leadership, including summaries of payroll expenses, tax withholdings, and benefits deductions.

  Generate monthly, quarterly, and annual payroll reports for internal review and compliance purposes.

Compliance and Audit:

• Conduct regular audits to ensure compliance with payroll regulations.

• Implement corrective actions as needed to address any discrepancies.

Qualifications

• Education: Bachelor’s degree in accounting, finance, or business administration required. Payroll-related certifications such as Certified Payroll Professional (CPP) are a plus.

• Experience: 7 years of experience in payroll administration, with at least five(5) years in a senior or lead payroll associate role for an organization of at least 500, ideally in a healthcare, home care, or financial management setting.

• Technical Proficiency: Experience with payroll software and systems (e.g., Workday, Paychex, QuickBooks or other payroll platforms) and strong proficiency in Microsoft Excel.

• Compliance Knowledge: Strong understanding of New York payroll laws, and regulations, and reporting requirements, including wage and hour laws, tax laws, and Medicaid or similar programs.

• Leadership and Mentoring: Proven experience in leading, managing, and developing a payroll team, fostering a culture of accuracy, collaboration, and efficiency.

• Guide the development and execution of training programs to facilitate the career advancement of internal employees.

• Problem-Solving: Excellent analytical and problem-solving skills to identify discrepancies, address issues, and implement solutions.

• Communication Skills: Strong written and verbal communication skills, with the ability to present and report trends, concerns, and development to senior leadership and other internal/external stakeholders.

• Customer Service: A strong, culturally-sensitive customer service orientation, with a focus on providing timely and effective support all staff and stakeholders

• Organizational Skills: Ability to handle multiple tasks simultaneously, meet deadlines, and prioritize effectively in a fast-paced environment.

• Team-Oriented: Ability to work collaboratively with colleagues, service partners, and internal departments to ensure smooth payroll operations.

Working Conditions:

Office setting. Travel, weekend, and evening work may be required.

The above is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities or skills of personnel so classified.

Compensation & Benefits

• 401k Retirement Plan

• Medical, Dental and Vision insurance on first day of employment

• Generous Paid Time Off

• Continuing Education Assistance Program

• Employee Assistance Program and more!

PPL is an Equal Opportunity Employer dedicated to celebrating diversity and intentionally creating a culture of inclusion. We believe that we work best when our employees feel empowered and accepted, and that starts by honoring each of our unique life experiences. At PPL, all aspects of employment regarding recruitment, hiring, training, promotion, compensation, benefits, transfers, layoffs, return from layoff, company-sponsored training, education, and social and recreational programs are based on merit, business needs, job requirements, and individual qualifications. We do not discriminate on the basis of race, color, religion or belief, national, social, or ethnic origin, sex, gender identity and/or expression, age, physical, mental, or sensory disability, sexual orientation, marital, civil union, or domestic partnership status, past or present military service, citizenship status, family medical history or genetic information, family or parental status, or any other status protected under federal, state, or local law. PPL will not tolerate discrimination or harassment based on any of these characteristics.

Salary Range: $140,000.00 To $160,000.00 Annually

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!