Office Manager - Latham, NY

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Public Partnerships LLC (PPL) provides helps people with disabilities, chronic illnesses, or other long-term health conditions stay at home and “self-direct” their care. Known as consumer direction in New York, this long-term care model empowers people to take control of who provides their services and where. PPL was selected to be the Statewide Fiscal Intermediary for the New York Consumer Directed Personal Assistance Program (CDPAP) starting in 2025. We will, along with a diverse alliance of service partners across the state, support the delivery of culturally sensitive and disability competent care to CDPAP participants. We are looking for people who share our passion for helping New Yorkers live happy, healthy, and independent lives to support CDPAP consumers and their personal assistants across a broad spectrum of services and functions.

Our culture attracts and rewards people who are compassionate, results-oriented, and driven to exceed customer expectations. We desire motivated candidates who are excited to join our fast-paced, consumer-focused environment, and who want to make a difference in helping transform the lives of the people we serve.

Learn more about PPL and CDPAP at https://pplfirst.com/cdpap

Duties & Responsibilities:

• Responsible for management of “Clean Desk Policy”

• Serves as primary Point of Contact with other offices on administrative duties

• Manages day-to-day functions in Latham office

• Sets up and maintains files.

• Compiles data for special reports and presentations into final document format (Word, PowerPoint, etc.).

• Maintains PPL NY email distribution lists.

• Assists in coordinating leadership meetings and/or Executive team meetings for NY.

• Coordinates small and large-scale activities like employee events, meals for small working lunches and up to larger events, interdepartmental and staff meetings, customer visits, etc.

• Manges and approves all office supply orders, and/or orders supplies for employee home offices.

• Onboarding of new hires including equipment, email distribution lists, etc.

• Monthly reconciliation of contractor spreadsheet for timesheets and rates.

• Coordination of contractor terminations

• Asset management reconciliation of PPL laptops and associated peripherals

• Quarterly reconciliation of PPL email distribution lists:

• Following up relevant stakeholders to ensure email distributions lists are still required.

• Work with PCG Help Desk to disable email distributions that are no longer needed.

Qualifications:

• Minimum of 5 years of experience in a similar corporate administrative support role

• Strong customer service and problem-solving skills to interact with all levels – from first line employees to executives and customers.

• Represent the company well and professionally.

• Must be capable of multi-tasking with ease in a fast-paced environment.

• Fully proficient with Microsoft Office tools, e.g., Outlook, Word, Excel, and PowerPoint

• Must have experience in coordinating small and large meeting events, e.g., solid advance planning, coordinating meeting room needs (e.g., work with Facilities to set up room layout, etc.) ensuring audio/visual equipment is set up.

Compensation range - $65K - $80K annually

PPL is an Equal Opportunity Employer dedicated to celebrating diversity and intentionally creating a culture of inclusion. We believe that we work best when our employees feel empowered and accepted, and that starts by honoring each of our unique life experiences. At PPL, all aspects of employment regarding recruitment, hiring, training, promotion, compensation, benefits, transfers, layoffs, return from layoff, company-sponsored training, education, and social and recreational programs are based on merit, business needs, job requirements, and individual qualifications. We do not discriminate on the basis of race, color, religion or belief, national, social, or ethnic origin, sex, gender identity and/or expression, age, physical, mental, or sensory disability, sexual orientation, marital, civil union, or domestic partnership status, past or present military service, citizenship status, family medical history or genetic information, family or parental status, or any other status protected under federal, state, or local law. PPL will not tolerate discrimination or harassment based on any of these characteristics.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!