Facilities Specialist

Summary:

Responsible for the day-to-day operations and maintenance of the credit union’s facilities to ensure a safe, clean, and functional environment for employees and members. Coordinates maintenance, manages supplies, process invoices, collects bids for projects, and provides general administrative support. Work closely with Facilities Manager to assist in prioritizing tasks, timelines, and field work.

Essential Duties and Responsibilities:

• Assists Facility Manager in the field with maintenance and repairs.
• Ensure maintenance equipment and company vehicles are in good working condition.
• Clean all branches grounds of debris when onsite.
• Transport furniture and equipment between branches.
• Assemble or disassemble office furniture.
• Assist Facilities Manager with emergency branch operation situations and coordination of temporary facility operations.
• Review and process invoices related to facilities work, ensuring accuracy and timely payment. Work with the Facilities Manager and Accounting team to resolve discrepancies in invoices or billing.
• Maintain organized records of paid or pending invoices for reporting purposes.
• Assist in scheduling and coordinating routine maintenance, inspections, and repairs for building systems (HVAC, electrical, plumbing, etc.)
• Support janitorial and cleaning services by coordinating with vendors or staff as needed.
• Monitor and report facility issues, such as lighting, furniture, and equipment malfunctions.
• Communicate with vendors and contractors to ensure timely service and completion of tasks.
• Monitor and maintain inventory of facility supplies, including ordering and restocking as needed.
• Maintain emergency equipment (i.e., fire extinguishers) and support emergency preparedness efforts.
• Implement sustainability initiatives and energy-efficient practices to reduce operational cost and environmental productivity.
• Seek ways to improve the physical environment to enhance member experience and employee productivity.
• Maintain accurate records related to facilities, including maintenance activities, inspections, and vendor contracts.
• Support special projects, relocations, or renovations as required by the Facilities Manager.
• Serve as a liaison between employees and facilities management to resolve operational concerns.
• Solicit bids and proposals from vendors for facility, upgrades, repairs, and construction projects. Evaluate bids submissions and provide organized comparisons for review by the Facilities Manager or leadership.
• Other duties as assigned.

Education and Experience:

• High school diploma
• 1 year of related experience in facilities maintenance, office administration or a similar role
• Valid driver’s license with a clean driving record.

Other Requirements:

• Ability to travel to branches occasionally.
• Strong knowledge of OSHA regulations, environmental laws, health and other relevant safety standards.
• Basic knowledge of building systems, equipment, and general maintenance practices preferred.
• Maintains an appropriate level of knowledge regarding credit union regulations i.e. BSA.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Strong problem solving and time management skills.
• Proficient in computer usage, including Office 365 SharePoint, teams, Word, Excel, and Outlook.
• Demonstrates personal financial responsibility, integrity, and high work ethics.
• Satisfactory attendance/punctuality record. Flexible work schedule.
• Embraces and embodies the PSCU organizational culture and acts as brand ambassador.
• A proactive and results-oriented approach to work.
• Ability to work effectively both independently and as part of a team.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, sit, and use hands to finger, handle or feel. The employee is occasionally required to walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must frequently lift and/or move up to 20 lbs. and occasionally lift and/or move up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.