Senior Manager, Events, Logistics and Technology

Job Details

Job Location

Corporate Facility - Oklahoma City, OK

Position Type

Full Time

Education Level

4 Year Degree

Travel Percentage

Up to 25%

Job Shift

Day

Description

Public Strategies Overview

Public Strategies (PS) is a nationally respected consulting, project management, and marketing firm based in Oklahoma City. We provide innovative solutions for federal, state, and local clients, including project and program management, training and technical assistance, technology, event management, research and evaluation, video production, and strategic communications. We also deliver research-informed direct services to financially vulnerable Oklahomans, with a focus on strengthening families and improving employment opportunities.

We are a collaborative team of thinkers, creatives, strategists, communicators, builders, researchers, and change agents committed to touching lives, driving change, and doing good well.

Position Summary

The Senior Manager, Events & Logistics oversees live and virtual events, manages a logistics team, and supports business development through writing, budgeting, and project management. This role leverages tools like Cvent to streamline registration, event websites, and analytics, while managing outreach, CRMs, and technology solutions. With expertise in event execution, team supervision, and cross-department collaboration, this professional excels in data analysis, process improvement, and relationship management to deliver impactful events aligned with organizational goals.

Essential Job Functions

• Provides leadership to the development and management of processes tools and products for innovative event management and a successful Events and Logistics team
• Designs and manages comprehensive event workflows using Cvent, including integrated registration systems and processes, event websites, mobile apps, and post-event analytics, while teaching other team members to manage their own work using the tool
• Generates and analyzes Cvent data and other performance metrics and reports to track registration trends, attendee engagement, using insights to inform decision-making, manage event attendance, and improve future events
• Provides oversight of event outreach, including websites, CRMs, list management, and technology solutions, working with the broader strategic communications team as required
• Leads logistical aspects of virtual events, including budgeting, vendor and talent management, stakeholder communication, registration, materials prep, studio and virtual platform engagement, and all post-event activities, ensuring an engaging digital experience for attendees
• Manages the company’s contracts with and training on virtual platforms like Zoom, WebEx, Teams, or other event-specific technologies, ensuring seamless delivery that includes the ability to troubleshoot issues in real-time to minimize disruptions and virtual engagements that create high-quality attendee experiences
• Contributes to live meetings and special events, working with the broader Events and Logistics team to deliver impactful and memorable event experiences
• Supervises Event Management & Logistics team members, including managing day-to-day tasks and guiding professional development
• Ensures collaboration with cross-functional teams, including marketing, communications, and IT, to align event goals with organizational priorities and enhance the attendee journey
• Monitors and evaluates event feedback and data, including comprehensive reporting from Cvent and other platforms, to continuously improve processes and enhance future events
• Builds and maintains strong relationships with clients, partners, vendors, and other team members, representing Public Strategies as required
• Identifies new business opportunities, offering strong contributions to budget development and written proposals to secure new projects
• Stays current on meeting and event trends, including new technology, and contributes creative ideas and solutions
• Other duties as assigned
  
  

Qualifications

Education/Training

• Bachelor’s degree in Mass Communications, Journalism, Marketing or related field, required
• Certified Meeting Professional or other relevant certification, preferred
  
  

Experience

• Minimum of seven years’ experience working in an event-related capacity, required
• C-Vent expertise required
• Experience delivering digital solutions and proven writing skills that together result in quality products for users required
• Proven ability to streamline workflows and enhance user experience using modern-day systems, tools, and platforms to accomplish goals
• Ability to speak before groups in meetings, host virtual sessions, and/or provide voice-over support preferred
• MS Office proficiency required
  
  

Skills, Knowledge, And Abilities

• Excellent problem-solving skills and the ability to work under pressure.
• A passion for education and the empowerment of others through knowledge.
• Ability to travel to different locations across the state as required.
• Demonstrated ability to handle multiple projects and details simultaneously, and maintain professionalism under pressure
• Ability to perform well both independently and as part of a team
• Effective written and oral communication skills
• High energy level and sense of humor
  
  

ESSENTIAL PHYSICAL REQUIREMENTS

Sufficient mobility and strength to move about the facility. Ability to be mobile throughout the community.