HR Associate

Company description

Publicis Media harnesses the power of modern media through global agency brands CJ, Performics, Publicis Collective, Publicis Health Media, Spark Foundry, Starcom and Zenith. A key business solution of Publicis Groupe ([Euronext Paris FR0000130577, CAC 40], Publicis Media’s digital-first, data-driven global practices deliver client value and drive growth in a platform-powered world. It is present in more than sixty countries with over 23,000 employees worldwide.

Overview

The HR Associate will be accountable for timely and accurate processing of all employee record updates and act as first point of contact for general employee inquiries. The HR Associate will partner closely and be a key liaison to employees with respect to all benefit and payroll issues. In addition, the HR Associate will provide administrative and project management support to senior leaders on the HR team as needed. Lastly this position will partner closely with the Talent Acquisition team to ensure a seamless onboarding experience for our newly hired employees.

Responsibilities

Provide Accurate and Timely Data Management of all Employee Records :

Create and process transfers, separations, promotions, hires, etc. on a timely basis

Enter information accurately into HRIS and work with payroll to ensure all information received on time

Obtain signatures / approvals from finance and sending all paperwork to payroll

Process tuition reimbursements

Audit HRIS transactions that are entered by payroll to ensure accuracy and proactively resolving any data errors

Create and Maintain Tracking Processes / Audits and Provide General and Custom HRIS Reports :

Run reports out of HRIS and proactively provide to appropriate internal teams (Finance, Operations, etc.)

Track employee actions for documentation purposes, including onboarding, offboarding, transfers, severance agreements, intra-company mobility, letters of agreement, etc.

Send out transfer emails to employees

Complete audits and manage processes including but not limited to : letters of agreement, separation agreements, supervisor data, promotion and increase letters, distribution lists, and transfer data

Manage Onboarding process and conduct orientation :

Partner with other members of HR team to present new hire orientation sessions

Collect and review for accuracy new hire paperwork / I9’s

Proactively update orientation materials as needed and make recommendations for changes / improvements to orientation process and programs

Serve as key contact for new hires for all onboarding inquiries

Maintain HR related postings and access to company Intranet :

Post documents and updates to company intranet

Maintenance of current documents and information for various company perks

Add and remove employee access to company intranet

Administration of HR Policy / Forms :

Partner with other HR members to manage leave and accommodation processes in conjunction with benefits

Collect leave, accommodation, and various work arrangement forms to be reviewed / processed by HR team

Inform employees of timelines and approvals as needed

Additional Responsibilities :

Maintain main talent inbox and act as first point of contact for general requests for employees across all offices; answer questions and direct employees to correct resources

Provide verbal / letterhead employment verification

Connect employees to benefits / payroll department for specific inquiries

Coordinate logistics for officer nominations, anniversary program, and training sessions

Provide project management and administrative support, coordination and planning efforts for on-site activities

Serve as right hand resource to senior leads on HR team, as needed

Qualifications

Bachelor’s Degree preferably in a related field of study such as Human Resources, Leadership, Training and Development, etc.

1 years of relevant work experience, including internships in Human Resources or related areas

Microsoft Word, PowerPoint, and Excel; Advanced Excel desired

Strong written and verbal communication skills

Demonstrate successful experience multi-tasking and prioritizing

Superior detail orientation and organizational skills and act with sense of urgency

Resourceful, able to work independently, and take initiative to anticipate and respond to employee / HR team needs

Navigate organization to find right solution and know when to raise issues to manager(s) for guidance

Customer service oriented and professional and positive representative for group and company

Additional information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com . All your information will be kept confidential according to EEO guidelines.

Compensation Range : $39,710 - $57,615 annually . This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer / temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 2 / 8 / 2025.

Salary : $39,710 - $57,615