Nurse-Family Partnership Administrative Assistant

Description

Nurse-Family Partnership Administrative Assistant

Starting Pay Range: $18.85 – $22.17 hourly and considers experience and education.

Pueblo Community Health Center offers a flexible benefits program to full-time and part-time employees working 20 hours or more per week. 

Benefit opportunities presently available to employees are listed below:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Long-Term Disability Insurance
• Short-Term Disability Insurance
• Life Insurance
• 403(b) Tax-Sheltered Annuity Plan
• Cafeteria 125 Flexible Spending Account

In addition to the benefits available for purchase through the Cafeteria 125 plan, Pueblo Community Health Center offers supplemental insurances and generous paid time off benefits including holidays and personal time off (PTO). The organization also contributes to the employee’s tax-sheltered annuity plan after one year of service.

Job Summary:  The NFP Administrative Assistant is responsible for supporting the operations of the program by performing clerical, organizational, and other administrative support tasks.

Reports to:  Nurse Family Partnership Manager

Supervision Exercised:  None

Education/Experience/License/Certification: 

• High School Diploma or equivalent required
• Associate Degree in Office Management preferred
• Three years’ experience as an administrative or executive assistant

Required Travel:  Infrequent travel may include limited local travel.

Knowledge/Skills/Abilities:

The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent interpersonal skills required.
• Excellent organization skills required.
• Typing skills of 50 wpm or more with high accuracy rate desired.
• Skills in Microsoft Word, Excel, Adobe, database, and spreadsheets required.
• Essential to have ability to understand verbal information/instruction, to exchange verbal information with others.
• Essential to have ability to read and understand written materials and to compose instruction/information inwritten form.
• Essential to have ability to memorize.
• Essential to have ability to utilize alphabetical and numerical filing systems.
• Essential to be able to reason mathematically, problem-solve and to have analytical skills.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Ensure the function and activities of this department to embrace the philosophy, mission, values and Communicate with Heart service model supported by the Board of Directors of Pueblo Community Health Center, Inc.
• Adhere to the policies and procedures of Pueblo Community Health Center, Inc.
• Provide administrative support in a professional and cordial manner.
• Collect, enter and maintain data for NFP according to the criteria and methodologies established in the program.
• Responsible for entering data and maintaining FLO' reports for the Nurse-Family Partnership Program in a timely, accurate and complete manner.
• Ensure that information management protocols and data management activities adhere to the requirements for the NFP program.
• Assure accurate, timely and complete data collection to facilitate timely reporting requirements and progress reports as defined by the program.
• Create FLO' reports, review for errors, contact nurses if data is incorrect or missing, and make appropriate corrections in order to facilitate report analysis for the NFP Supervisor.
• Review, maintain, & monitor NFP Server client digital charts and related data.
• Maintain program supplies and materials in an orderly way, including supply materials used for clients.
• Assist the NFP Supervisor in Advisory Board preparation as needed.
• Attend Advisory Board meetings, take minutes and send minutes to NFP supervisor for approval.
• Coordinate general clerical support for NFP staff, including word processing, photocopying, preparing and sending mail, etc.
• Edit and help with NFP program written communication. (ex. Policies and Procedures).
• Check Medicaid eligibility monthly, and bill client and/or infant Medicaid.
• Perform other related duties as assigned.
• Monitor and manage NextGen, Medicaid, and community NFP referrals.
• Coordinate and participate with community outreach.

The above duties are not all inclusive and are not intended to limit or define the duties that may be assigned.

Company's website:  Pueblo Community Health Center

Closing Date:  Open until filled.

Pueblo Community Health Center is a tobacco and drug-free workplace. EOE

Qualifications

Salary : $19 - $22