Legal Assistant - Prosecutor's Office (Closing: April 23, 2025)

LEGAL ASSISTANT - PROSECUTOR

FT/REGULAR

NON EXEMPT - LEVEL 7

SALARY: $18.30

GENERAL DEFINITION: The purpose of the position is responsible to perform a variety of services to support legal counsel and clerical functions related to the program. Responsibilities include: legal document preparation, records management, research and case preparation and other tasks to assist legal counsel.

SUPERVISION RECEIVED: Work is performed under the direct supervision of the Tribal Prosecutor.

SUPERVISION EXERCISED: None.

DUTIES:

Assist with coordination of legal services by preparing relevant legal documentation and correspondence and assisting with trial preparation.

• Communicate with tact and discretion while maintain a high level of confidentiality.
  • Protect all department and client information.
• Assist counsel by preparing relevant legal documentation.
  • Coordinates routing of all discovery materials between appropriate parties to legal counsel.
• Ensure court forms are accurate and completed in a timely manner.
  • Create and maintain spreadsheets to track document case actions.
• Prepare various types of legal documentation as assigned by legal counsel.
  • Assist in trial preparation by creating exhibits and/or evidence binders.
  • Assist with research and data collection.
• Assist with preparation and scheduling for various legal proceedings, interviews, and hearings.
  • Monitor, schedule appointments and deadlines.
  • Maintain calendar and updating requirements, court dates and meetings.

Acts as the primary point of contact for the program office for all interfacing organizational functions.

• Efficiently handle inquiries from the general public as well as victims and defendants.
• Prepare, file, serving court documents and discovery packets.
  • Organize and maintain file management system.
  • Monitoring and management of case files.

Manage various clerical functions to manage office support services.

• Greets and screens telephone callers; routes and/or takes messages; assists individuals by inquiring courteously the purpose of heir visit, handles or directs unfamiliar matters to appropriate staff.
• Receives, logs-in and distributes incoming mail and prepares out-going mail on a daily basis and responds to routine requests.
• Prepares routine correspondence, reports, labels and tribal forms.
• Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing.
• Maintains a records management system.
• Coordinates scheduling of meetings, conferences, and other events.
• Executes timekeeping clerical duties to maintain attendance records for personnel. Compile and post employee timekeeping data and manage hours clocked. Maintain and management of timekeeping records of employees. Analyze and evaluate timekeeping issues. Reconciles leave records for accuracy.

Performs other related duties as assigned.

Minimum Qualifications

KNOWLEDGE, SKILLS & ABILITIES: Knowledge of basic legal concepts and principles. Knowledge of legal terminology and legal documentation formats sufficient to be able to read, interpret, and prepare legal documents. Knowledge to understand legal reference materials, procedures, and legal filing systems. Knowledge of office practices and procedures sufficient to be able to organize and maintain files, records, and schedules and to obtain and/or relay information and process documents in a timely manner. Knowledge of office equipment/machines and applicable computer software. Skill in critical thinking, analysis, and research. Skill in prioritizing, coordinating, and scheduling work to allow for efficient and effective completion of the work assignment. Skill in writing, spelling, grammar and punctuation, specific to complex legal documentation. Ability to understand ethics and the ability to handle sensitive or private information with tact and discretion. Ability to read, interpret and apply legal documentation, law or legislation. Ability to perform and coordinate multiple legal related projects simultaneously. Ability and willingness to provide basic legal assistance. Ability to operate office equipment/machines and application software.

TRAINING AND EXPERIENCE: Associate Degree with three (3) years of legal clerical experience preparing legal documents.

LICENSE AND CERTIFICATES: Must possess a New Mexico driver’s license with no DWI/DUI convictions within the past three (3) years. Driving is not an essential part of the duties.

PHYSICAL DEMANDS: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, etc. No special physical demands are required to perform the work. Regular exposure to favorable conditions such as these found in a normal office.

SPECIAL WORKING CONDITIONS: Position is subject to Pre-Employment drug testing. Position is Safety Sensitive and will be subject to random drug screening for duration of employment. Must undergo and successfully pass a thorough character background check including FBI Fingerprint Check.