What are the responsibilities and job description for the Business Operations Analyst position at Puente de Vida LLC?
Job Type
Full-time
Description
MPF Federal is seeking a Business Operations Analyst who plays a vital role in supporting the acquisition and management of contracts. This position provides essential administrative, operational, and analytical support to ensure compliance, improve efficiency, and align with the organization's strategic goals. The role involves pre- and post-award contract administration, data analysis, and the implementation of tools and processes to enhance operational effectiveness.
Strong key competencies, including strategic planning, project management, analytical thinking, attention to detail, and communication, are critical to success in this role.
Responsibilities
- Assist Contracting Officer Representatives (CORs) by maintaining and updating official contract files in compliance with applicable regulations.
- Prepare and manage pre-award contractual documents, adhering to FAR Subpart 7.5 guidelines, excluding inherently governmental contracting functions.
- Develop tracking mechanisms to monitor recurring contract-related activities and support CORs with process execution.
- Prepare and distribute routine correspondence and documentation, track progress, and file completed actions in official contract records.
- Collaborate with internal teams to secure necessary funding, waivers, certifications, and approvals for contract activities.
- Draft acquisition documents, including milestones, acquisition plans, Statements of Work (SOW), and Performance Work Statements (PWS), in coordination with CORs.
- Provide administrative and clerical support for acquisition operations, including managing procurement files (electronic and physical) and tasking management.
- Assist in developing Independent Government Cost Estimates (IGCEs) and conducting price or cost analyses, including handling complex pricing tasks.
- Perform market analyses, create sole source justifications, and prepare brand-name justifications for procurement packages.
- Develop and maintain automated systems for tracking and reporting contracting metrics.
- Evaluate current acquisition processes, recommending and implementing new methods to enhance efficiency and effectiveness.
- Monitor internal trackers and coordinate timely, accurate submissions.
- Track and report contract milestones, schedules, and compliance with organizational standards.
- Use analytical thinking to assess data, identify trends, and recommend improvements.
- Conduct reporting, planning, and auditing activities to ensure compliance with organizational objectives and standards.
- Collect, analyze, and interpret data to compile reports on internal and external contracting activities.
- Provide technical writing support for documenting processes, procedures, and contracting frameworks.
- Apply attention to detail to ensure accuracy and compliance in all documentation and reporting.
- Support operational activities in General Funds Enterprise Business System (GFEBS) and other automated procurement systems.
- Identify and implement IT solutions to optimize acquisition operations.
- Develop operational calendars and consult on resource planning to enhance execution efficiency.
- Monitor compliance with contract management regulations and identify areas of risk, implementing mitigation strategies.
- Coordinate with internal and external stakeholders, providing updates on contract statuses, assignments, and performance metrics.
- Serve as a liaison between the acquisition team, leadership, and organizational components to ensure effective communication and collaboration.
- Leverage communication and collaboration skills to foster smooth interactions and build productive partnerships.
Key Competencies
Requirements
Required Qualifications
Preferred Qualifications
MPF Federal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. We offer a competitive compensation package including a competitive salary, medical benefits, PTO, holiday pay and more.
