Executive Assistant

The Opportunity:

We’re looking for a proactive, detail-oriented, and highly motivated Executive Assistant to support the President of North America. This person will be a strategic partner who anticipates needs, solves problems before they arise, and enables the North America leader to stay focused on driving impact.

You’ll thrive in this role if you’re organized, adaptable, and an expert communicator who excels in a fast-paced, ever-evolving environment.

What you’ll get to do:

Administrative Support:

• Manage the President’s complex calendar with an understanding of business priorities- schedule meetings, optimize time blocks, and ensure seamless coordination
• Organize domestic and international travel, including itineraries, accommodations, transportation, and all logistics
• Process expenses, track invoices, and ensure timely and accurate reporting
• Own or assist in ad-hoc projects that align with our mission, vision, and values
• Take the initiative on additional tasks to ensure daily operations run smoothly

Communication:

• Serve as the key point of contact between the executive and internal teams, clients, and external partners
• Collaborate closely with other Executive Assistants to ensure continuity and consistent support across the organization

Meeting & Event Coordination:

• Plan and execute onsite/offsite meetings, conferences, and events including booking rooms, managing AV needs, coordinating catering, and setting up spaces
• Prepare meeting agendas, take detailed notes, and follow up with actionable next steps
• Assist in the creation and refinement of presentations and other materials as needed

We’d love to meet you if you have:

• 5 years of Executive Assistant experience, supporting senior leadership
• Proven ability to stay organized and manage time effectively in a fast-paced environment
• Adaptable and resourceful, able to shift priorities with ease
• Strong communicator, comfortable engaging with internal and external stakeholders
• Discreet and trustworthy when handling confidential information
• Detail-oriented with a commitment to accuracy and follow-through
• Reliable, punctual, and accountable with a strong sense of ownership
• Independent problem-solver with sound judgment and a collaborative mindset
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and online research
• Available to work a hybrid schedule (4 days in office, 1 remote)

Compensation:

As required by New York State’s salary transparency law, effective November 2022, the expected base salary for this position ranges from $90,000.00 - $100,000.00. Various factors are considered when extending offers, such as relevant skillset, training, years of experience related to the current job description, education, and our organizational structure. In addition to the base salary, PUIG offers a competitive benefits package that includes health and dental insurance, life insurance, disability insurance, 401K, paid holidays, a generous paid time-off policy, hybrid work environment, and career opportunities within a dynamic team.

EEOC:

Puig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.

Diversity, Equity, and Inclusion Commitment:

At Puig, we are continually looking for enthusiastic and committed individuals from a broad range of backgrounds and experiences to join our team. We believe that creating an inclusive environment in which you feel welcomed, valued, engaged, and empowered strengthens our business and fosters a culture where we are inspired to work hard, challenge ourselves, and be innovative in our thinking. Additionally, we believe that the diversity of our employees makes us a stronger company and better able to serve our customers around the world.

About Puig:

Puig creates unique and highly desirable beauty and fashion brands that empower people to reinforce their self-esteem and find their own expression in a family-owned company that aims to leave a better world for the next generation.

Our brand portfolio is structured in three divisions: Beauty and Fashion, with the owned brands Carolina Herrera, Nina Ricci, Paco Rabanne, Jean Paul Gaultier, Dries Van Noten, Penhaligon’s, Byredo, Dr. Barbara Sturm, and L’Artisan Parfumeur; the licenses of Christian Louboutin and Comme des Garçons perfumes; and Lifestyle fragrances, among them Adolfo Dominguez, Antonio Banderas, Shakira, and Benetton. The Charlotte Tilbury division, which includes the luxury makeup brand and the Derma division, with the Apivita, Uriage and Isdin brands. We sell products in 150 countries and operate 26 subsidiaries.

At Puig we honor the values and principles put in place by three generations of family leadership. Today we continue to build on that legacy, through conscious commitments in our ESG agenda (environmental, social, and governance) aligned with the UN Sustainable Development Goals.