Recruitment Administrator

Department:                                 Human Resources

Position Control Number:          0121-012

FLSA Status:                                  Exempt; position not eligible for overtime

Safety Sensitive Designation:    This position is designated as safety-sensitive.

Random Drug/Alcohol Test:       Yes

Opening Date:                               April 02, 2025                         

Closing Date:                                  April 16, 2025   at 11:59 PM

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY:  Responsible for the supervision of recruitment and application intake for Pulaski County employees and management of pre-employment background checks and drug/alcohol testing.

ESSENTIAL JOB FUNCTIONS:

• Processes each potential new hire ensuring all appropriate pre-employment inquiries are conducted; forwards hiring recommendations to Human Resources Director.
• Conducts background record checks including criminal, traffic /driving, sexual offender, child maltreatment, and adult maltreatment records for applicants for all County departments except the Sheriff’s Department.
• Schedules pre-employment drug and alcohol testing and physicals when required for applicants; ensures appropriate communication of results to hiring department and confidential storage of results.
• Analyze results of pre-employment background checks to make a determination of employment eligibility; makes hiring recommendation to Human Resources Director.
• Sends out a notification to applicants of pending adverse employment action; receives and analyzes any additional information submitted.
• Maintains confidential records of each hiring decision involving background checks or drug and alcohol testing including all pre-employment inquiry information.
• Ensures that the protected health information (PHI) of applicants, employees, and/or other individuals is maintained and transmitted in a secure and legally compliant manner. 
• Fields questions, concerns, and complaints regarding PHI security and HIPAA compliance; escalates to the Director as appropriate. 
• Ensures compliance with certifications and educational requirements for new hires; obtains and maintains documentation of certifications and educational credentials.
• Oversees the County’s recruiting processes making modification recommendations when necessary.
• Supervises the opening of County vacancies, employment application intake, and job vacancy announcement distribution.
• Reconciles invoices for payment for background checks and pre-employment drug and alcohol testing.
• Maintains files on employees working with Substance Abuse Professionals; schedules return to duty drug/alcohol testing if requested by SAP.
• Assists with the development and maintenance of the Human Resources Information System by ensuring that Human Resources processes are accomplished.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Performs other related duties as required.

PERSONNEL SUPERVISED:  Provides direct supervision to one Administrative Assistant and one HR Employment Specialist.

WORKING CONDITIONS:  Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• • Considerable knowledge of modern principles, practices, and methods of Human Resources Administration with an emphasis on recruitment and validation of selection processes.
  • Considerable knowledge of current Federal, State, and local laws, regulations, and guidelines governing employment and pre-employment inquiries.
  • Considerable knowledge of the requirements of the HIPAA privacy and security rules. 
  • Considerable knowledge of federal Uniform Guidelines concerning selection procedures.
  • Considerable knowledge of recruitment methods and practices.
  • Ability to conduct detailed research and prepare comprehensive narrative and numerical reports.
  • Ability to establish and maintain effective working relationships with departmental officials, County employees, outside employers, and other governmental agencies.
  • Ability to communicate effectively in writing.
  • Ability to analyze a wide variety of factors and make interpretations and recommendations.
  • Ability to make complex mathematical computations quickly and accurately.
  • Ability to attend work regularly and reliably. 
  • Skill in the operation of a computer.
  • Skill in the operation of a calculator.

PHYSICAL REQUIREMENTS:

• • Ability to communicate verbally individually and in groups in person and by telephone.
  • Digital dexterity is necessary for keyboard operation.
  • Visual acuity is necessary for use of a computer screen.
  • Ability to work in a constant state of alertness and in a safe manner. 
  • Ability to concentrate for long periods of time. 

EDUCATION AND EXPERIENCE:

Completion of a bachelor’s degree in Human Resources Management, Public Administration, Industrial Psychology, Sociology, Business Administration, or a related field; considerable experience in the management, development, and administration of selection, recruiting, or employment procedures, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.