Assistant Director - Physical Plant

Responsibilities

The Assistant Director of Physical Plant supports the Director of Physical Plant in ensuring a safe, well-maintained, and future-focused campus environment for students, faculty, and staff. In the Director’s absence, the Assistant Director assumes a leadership role in directing and managing the Physical Plant Department. This position plays a key role in overseeing campus operations, building maintenance, grounds care, custodial services, and supporting strategic initiatives that align with the school’s mission and long-term vision. Primary responsibilities include, but are not limited to:

Strategic & Operational Support

• Assists the Director of Physical Plant in executing Campus Master Planning, Strategic Planning, Facility Events Coordination, Financial Analysis, Budgeting,
• Capital and Operational Projects, and Regulatory Compliance.
• Serves as a primary point of contact for Physical Plant, addressing major facility-related requests and evaluating needs across various school departments and constituencies.
• Assists the Director of Physical Plant in overseeing new construction, major renovations, and infrastructure/civil projects.
• Estimates, bids, coordinates, and oversees Capital Budget, Operational, and Transitional Projects, ensuring effective cost control.
  
  

Capital Planning

• As directed, complete evaluation and renewal projection of campus property, plant, and equipment to ensure integrity of campus operations.
• Assist school leadership with developing and incorporating educational and athletic advancement initiatives into long-range planning as pertains to the physical updates of campus.
  
  

Operational Oversight

• Responsible for oversight of operating divisions and direct division supervisors as assigned by Director.
• Budget generation, forecasting, and variance reporting for division(s).
• Ensure applicable legislative compliance relevant to the division, which may include DLNR, DOH, DOT, EPA, HIOSH, or other AHJ administrative rules.
• Ensure operational division(s) preparedness in response to emergency events.
  
  

Department Administrative Planning

• Engage with other campus leaders to review organizational strategic goals and offer relevant feedback pertaining to Physical Plant’s areas of expertise.
• In conjunction with the Director, conduct risk assessments of departmental operations and physical spaces, making recommendations for mitigation strategies.
  
  

Position Details

• Work Year: 12 Months
• Work Hours: Monday – Friday, 7:30 AM - 4:00 PM, After hours and weekend work as needed, Schedule may vary based on operational needs
• Minimum of Salary Range*: $120,000 - Compensation is commensurate with qualifications.
• Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The pay rate, if displayed, is the starting salary for the position. Pay for selected candidates will be determined by various factors such as knowledge, skills, abilities, relevant training and experience, and internal equity.
  
  

Minimum Qualifications

• Bachelor’s degree in Engineering, Architecture, Construction Management, Facilities Management, or a related field, or equivalent combination of education, experience, and training.
• Ten (10) years of relevant experience in facilities management, operations, or a related field.
• Background in construction, architecture, and/or engineering preferred.
• Understanding of built environment elements, including nomenclature, common implementations, and industry-standard installation and maintenance practices.
• Experience with building systems, including but not limited to fire, climate controls, lighting, and plant sequence of operations.
• Experience with operations and maintenance in a varied multi-building setting.
• Experience developing predictive and preventative maintenance programming.
• Experience with transportation and vehicle fleet management.
• Extensive experience in the operation and maintenance of multiple small and large facilities.
• Hands-on knowledge of campus facilities, including mechanical and electrical systems.
• Proficiency in estimating, bidding, and managing multiple projects within set time constraints.
• Experience with Computerized Maintenance Management Systems (CMMS).
• Proficient with office technologies, including Google Workspace (Gmail, Google Drive, Calendar, Forms) and Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with facilities management software, CMMS, and other relevant platforms.
• Exceptional organizational skills, detail-oriented, and accurate in work execution.
• Ability to multitask and manage competing priorities effectively.
• Committed to compliance with all applicable laws and regulations, including safety and environmental guidelines.
• Experience with design development, construction procurement, and construction administration.