2024-25 Buyer II - Purchasing

Buyer II

Location:  Purchasing Department, District Administrative Center

12 months, 8 hours/day

Grade 21, $19.08/hour

Non-Interim Position

Start date:  2/26/2025

Purpose Statement

The job of Purchasing Buyer II is done for the purpose/s of providing support to department activities with specific responsibility for implementing purchasing activities in compliance with mandated requirements; overseeing daily activities; responding to a range of inquiries regarding processes or bid status; and achieving department objectives and goals within budget.

This job reports to Director of Purchasing/Senior Buyer.

Essential Functions

Coordinates activities and functions (e.g. solicitation openings, testing and evaluation of products and materials, vendor presentations, informational meetings with varied staff, etc.) for the purpose of ensuring best practices in procurement.

Interprets procurement decisions to unsuccessful firms for the purpose of ensuring compliance with regulatory requirements and ultimately assisting with presenting testimony if appealed to formal hearing.

Interviews suppliers and researches using the internet (e.g. school-related equipment, furniture, technology, services, materials and supplies, etc.) for the purpose of staying current with their product knowledge and determining their capability for performing to established specifications; implementing comprehensive FF&E programs; and for providing new sites and updating existing sites with a variety of equipment, furniture, technology and services.

Maintains purchasing information, files and records (e.g. contract database, purchase orders, vender files, governing board reports, etc.) for the purpose of ensuring the availability of documentation, competitive rates, timely renewals, and compliance with established policies and regulatory guidelines.

Prepares written materials and electronic purchasing information (e.g. complex solicitations, specifications, scope of works, terms and conditions, formal Invitations for Bids (IFB)< Requests for Proposals (RFPs), Invitations for Bid (IFB), Requests for Qualifications (RFQ) and Requests for Quote (RFQ) documents, etc.) for the purpose of documenting activities, providing reference, conveying information, accurately presenting and describing District needs, and complying with established financial, legal and/or administrative requirements.

Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties.

Processes purchasing-related information (e.g. solicitation documents, returns, requisitions, electronic procurement, product specifications, statements of work, performance terms, contracts, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established procurement practices and legal requirements.

Researches contracts, suppliers, equipment and regulations (e.g. including evaluation of new products, credit limits, shopping issues, etc.) for the purpose of ensuring compliance with budgetary guidelines.

Responds to inquiries from a variety of internal and external sources (e.g. schools, departments, students, community organizations, vendors, etc.) for the purpose of providing interpretation of procurement rules, regulations and procedures as they pertain to contracts and agreements.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; budgeting and financial management; and developing effective working relationships; analyzing budgets; analyzing data; preparing and maintaining accurate records;.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent codes, policies, regulations and/or laws; federal and state purchasing regulations; education code; budget management and accounting; accounting/bookkeeping principles; cost/fund accounting.

ABILITY is required to schedule activities and/or meetings; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job- related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; working as part of a team; working with multiple projects; dealing with frequent interruptions and changing priorities; maintaining confidentiality; accuracy and attention to detail.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. This job is performed in a generally clean and healthy environment.

Required Testing                           Certificates and Licenses                  

Pre-Employment Proficiency Tests:

Spelling, Mathematics, and Keyboarding                                                             

Continuing Educ. / Training             

Clearances

Criminal Background Clearance