Convocations Student Event Production Intern - Student Clerical

Job Description:

Job Summary

Job Title: Student Event Production Intern

Division: Student Life

Department: Purdue Convocations

Compensation: $11.25/hour

Hours/Week: Weekly average, approximately 20 hours per week

• Required hours may include days, evenings, weekends, overnight hours and holidays ***
  
  

About Purdue Convocations

Purdue Convocations is one of the oldest professional collegiate performing arts presenters in the United States, bringing world-class performances and intellectual engagement to Greater Lafayette and North Central Indiana since 1902. Convocations catalyzes the curriculum, energizes the community, and distinguishes Purdue through powerful performances, illuminating discourse, and extraordinary learning encounters. As a self-supporting organization, ticket sales and gifts from generous individuals, corporations, and foundations power it all. Learn more at convocations.purdue.edu.

Employment Summary

The Division of Student Life is committed to making every experience at Purdue University a learning opportunity for students. Employment within our division provides you the opportunity to work with other great students and leaders. As part of your employment, we incorporate the Leadership and Professional Development Competencies and the Steps to Leaps Learning Pillars into your learning and performance management experience to ensure you are building the skills employers want.

Job Description

The primary role of the Event Production Intern position is to support the Artist Relations and Operations Manager. The goal of this position is to give students valuable real-world experience in a multi-disciplinary performing arts presenting organization and the environment that entails. The Event Production Intern position should work 20 hours per week during the current semester. Those hours may be worked in any combination, at the discretion of the direct supervisor. The Event Production Intern position must be reliable, organized, responsible, and flexible. They must also be ambitious, detail-oriented, creative, and driven.

Qualifications And Responsibilities

Prerequisite(s)

The ideal candidate will be knowledgeable in event production management, theater (on or off stage), dance, hospitality, and/or customer service.

Qualifications

• High school diploma or equivalent and minimum of one semester of college coursework successfully completed
• Must be actively enrolled at Purdue University, Purdue Global or a local accredited college
• Previous work experience within event production management, hospitality, or customer service preferred
• Strong interpersonal and communication skills, both verbal and written
• Flexible and dependable with a strong attention to detail
• Problem solving, logic and reasoning skills
• Customer service oriented
• Ability to multi-task and work within deadlines
• Ability to work independently and with a team
• Be timely and organized
  
  

Position Responsibilities

• Assist in the process to plan production details for visiting artists, working with touring production managers and local production staff
• Assist with production details, artist requirements, contractual obligations on day of show – may include driving artists, shopping for events, set-up/tear-down, and other duties as assigned
• Assist with production details/artist requirements during education, donor, and other special events
• Exhibit friendliness, diplomacy, and tact in responding to customers
• Maintain confidentiality and exhibit professional conduct when handling sensitive information
• Maintain safety and risk management standards of the department
• Maintain high standard of cleanliness and perform daily upkeep/restock on day of show or as needed
• Handle emergency situations and prioritize responsibilities while continuing to provide the highest level of customer service
• Attend and participate in regularly scheduled meetings and training sessions – production team meetings, trainings, Convos staff meetings
• Responsible for all scheduled shifts (based on class/exam schedules for the semester)
• Other duties as assigned – may include operational, development, or marketing needs of Convos
  
  

Core Competencies

Transferable Skill Development:

Students employed in this role will develop and demonstrate a number of transferable skills essential for future employment success and be reviewed on these skills in their performance evaluation.

Communication (Verbal, Written, Non-Verbal, Listen & Observe, Summarize & Distill Information)

• Demonstrate professional verbal communication in all interactions
• Demonstrate enthusiasm; engage and connect with customers to promote excellent customer experience
• Verbally communicates to staff on situations that may arise due to problems
• Written communication to complete accurate food usage records and food temperatures according to established procedures
  
  

Ways of Thinking (Systems Thinking & Planning, Reflective & Analytical Reasoning, Idea Generation, Decision Making, Problem Solving, Ethics)

• Utilize policies and knowledge to proactively make decisions and solve problems for area assigned
• Develop new or novel ideas through critical thinking and creative processes that address issues and/or lead to change
• Understand standards and expectations for personal and professional ethical behavior
• Demonstrate knowledge of the position and operation
  
  

Collaboration (Organization Behavior & Teamwork, Appropriate & Productive Relationships, Helping Others & Working Together, Cultural Intelligence & Inclusion, Service & Social Responsibility)

• Working together with co-workers and demonstrate flexibility in a fast-paced, team atmosphere
• Establish productive relationships with customers and staff
• Acknowledge and support customers and staff with unique needs and differing backgrounds
• Work independently to complete responsibilities
• Proactively and willingly acquires new skills, tasks, procedures and projects
• Provide support to fellow team members
  
  

Self-Awareness (Self-Understanding, Continuous Learning, Initiative & Follow-Through, Personal Responsibility, Resiliency)

• Demonstrate time management skills and attention to detail
• Demonstrate initiative; Understand and respond to the various needs of customers and staff
• Maintain positive attitude and enthusiasm in times of ambiguity and peak time of demand
• Complete work independently in an efficient time manner
• Demonstrate dependability and responsibility within operation
• Demonstrate punctuality by always being on time to each shift
  
  

Employee Class

Student

Benefits Eligibility

NO