What are the responsibilities and job description for the Events Coordinator position at Purdue University?

Req Id : 35146

Job Title : Events Coordinator

City : West Lafayette

Job Description : Job Summary

The Senior Events Coordinator will provide high-level administrative and event support for the Center for Urban and Industrial Pest Management (Urban Center) and department of Entomology programs. In this role, you will plan and coordinate the annual on-campus Purdue Pest Management conference (PMC) and related online conferences or webinars designed to ensure the licensing of applicators for household and business pesticide use. You will liaise with state regulatory entities to secure state approvals of continuing education credit and certification credits, track expenses and payments for the PMC conference and provide support for major Entomology outreach and recruitment events such as Bug Bowl and Discover Insect Bio Day. In addition, you will develop alumni relationships and assist in the coordination of alumni events, correspondence and department database.

What You'll Be Doing :

Supporting the pest management conference planning group of 12-14 industry and faculty representatives during a roughly 8-month period. The conference typically attracts >

500 attendees and has a program of talks over 3 days

Managing the program of speakers, logistics for their travel and accommodation, and work with Purdue Conferences for the delivery of the venue, meals etc. during the event

Following the conference, work with the Office of the State Chemist to ensure attendees receive continuing education credits for re-licensing and proof of licensing

Administrative support for post-conference surveys to assess program effectiveness

Preparing Urban Center Communications, including bi-annual CUIPM newsletter, web-based and social media communications

Supporting the department of Entomology in various events, recruitment and alumni relation

Supporting with the coordination of department recruitment events such as Discover Insect Bio Day

Supporting with the planning of the annual Bug Bowl outreach event

Supporting with alumni events such as the John V. Osmun Award Ceremony and the Virginia Ferris Award

Preparing semiannual Department of Entomology newsletter to be distributed to department and alumni

Updating and maintaining alumni mailing lists, databases, and websites

Other duties as assigned by the Director of the Center for Urban and Industrial Pest Management

What We're Looking For :

High school diploma or GED

4 years' of related office and / or event support experience

Experience working with software for databases

Strong verbal and written communication skills

Strong interpersonal skills and the ability to work well with teams of faculty, staff, students and industry

Strong computer skills

Creative problem-solving skills

Basic budgeting skills. Ability to work independently

Nice to Have :

Bachelors degree

Experience working with software for databases and newsletters

Background in educational programming or communications

What We'd Like You to Know :

Purdue will not sponsor work authorization for this position.

A background check is required for employment in this position

This was formerly classified as an operational / technical position; an internal lateral transfer will retain same benefit standing.

FLSA : Non-Exempt (Eligible for Overtime)

Retirement : Non-exempt Defined Contribution Plan

Purdue University is an EEO / AA employer. All individuals, including minorities, women, individuals with disabilities and veterans are encouraged to apply

When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we've been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.

Career Stream

Administrative and Operational Support 3

Pay Band S045

Link to Purdue University's compensation guidelines : https : / / www.purdue.edu / hr / mngcareer / compguidelines / index.php

Job Code #20003680

Link to Career Path Maker : https : / / www.purdue.edu / hr / careerpathmaker /

Effective August 1, Purdue implemented a new background screen policy : any internal transfer will receive a new background screen if one has not been run within the last year.

Who We Are :

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

EOE / AA :

Purdue University is an EOE / AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

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