Seed Lab Administrative Coordinator

The Office of Indiana State Chemist (OISC) is seeking a motivated, organized and customer focused individual with experience in office administration to join our team. We are a state regulatory agency responsible for administering agricultural laws involving seeds, pesticides, animal feeds and fertilizers; with the goal of ensuring truth in labeling, food and user safety and environmental protection.

In this role, you will report to the Indiana State Seed Administrator and be responsible for managing several processes within the OISC seed lab. Direct communication both written and verbal with licensed seedsman, seed retail locations, outside state and federal agencies and OISC team members occurs daily.

Having a background in agriculture is a plus but not required. The opportunity to learn and understand the compliance side of the industry will be provided. The successful team member we are looking for will bring their desire to learn, a positive energy, the ability to work with moderate supervision and adapt to new software applications.

• Entering details of regulatory and service samples into lab database and prepare lab worksheets
• Reviewing seed labels and identifying any technical violations
• Managing seed permits, including seedsman identification, database entry, communication and tracking
• Managing sample violations, including identification, database entry, communication and tracking
• Managing stop sales, including database entry and appropriate communication based on reason for the stop sale
• Generating, performing quality check and distributing Report of Analysis (ROA) for completed regulatory and service samples
• Managing billing and invoicing of service sample testing and microorganism product registrations, including fee assessment, posting payments, weekly and monthly ledger balancing and customer communication
• Managing INDOT case reviews, including review of seed mixes, approval, documentation and communication with vendors
• Managing lab supply inventory, including basic office supplies to specialized supplies and equipment required for completion of lab testing.
• Providing statistics and reporting of managed processes as requested, either directly or through coordination with other OISC resources
• Coordinating and communicating with all parties necessary to effectively manage seed lab processes, including the seed lab administrator, lab supervisor, lab analysts, other OISC staff members, vendors, Purdue University purchasing, customers and other external state and federal agencies
• Responding to all phone calls and emails submitted to the seed lab in a timely manner.
• Creating and maintaining the text and document formats of customer communications, such as permit packages, violation and stop sale notices, ROAs, etc.
• Retrieving delivered mail and packages submitted to the seed lab
• Light lab duties as needed such as folding towels needed for lab testing, mailing packages, organizing supplies, seed analysis, etc.
• Coordinating and scheduling meetings, appointments and outreach activities for the seed administrator and staff

• High school diploma/GED
• 4 years office administration related experience
• Teamwork and flexibility
• Strong verbal and written communication skills
• Effective time management and organizational skills
• Attention to detail
• Proficient in the Microsoft 365 suite of software products, including but not limited to Word, Excel, Teams, PowerPoint and Outlook.
• Proficient in Adobe Acrobat
• Ability to quickly learn other new and changing software applications
• Ability to work and make basic decisions independently, under moderate supervision
• Ability to interpret policies and regulations

• Learn more about Purdue’s benefits summary
• Purdue will not sponsor work authorization for this position.
• A background check is required for employment in this position
• This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing.
• FLSA: Non-Exempt (Eligible for Overtime)
• Retirement: Non-exempt Defined Contribution Plan
• Purdue University is an EEO/AA employer. All individuals, including minorities, women, individuals with disabilities and veterans are encouraged to apply

Administrative and Operational Support 3

Pay Band S040
Link to Purdue University's compensation guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
Job Code #20002464
Link to Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

• Effective August 1, Purdue implemented a new background screen policy: any internal transfer will receive a new background screen if one has not been run within the last year.

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EOE/AA:

Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply