Senior Administrative Assistant

The Purdue University College of Veterinary Medicine Office of Engagement is looking for a Senior Administrative Assistant. This position provides support for the Offices of Lifelong Learning, Alumni Relations and Special Events, Public Affairs and Communications, and Web Communications. The person in this position will participate in all aspects of planning and delivering online and on-site programs including educational programs, workshops, conferences, events, and communications, with an emphasis on lifelong learning programs and special events for internal and external stakeholders. In addition to maintaining calendars, responsibilities include coordinating meetings, travel, speaker engagements, online programming, and any other support essential to the success of each of the Offices. This position will interface and coordinate with Purdue’s central offices for conferences, as well as multiple internal and external clients including administrators, faculty, staff, students, partners, vendors, alumni, and speakers. The person in this position is the initial contact for the suite of Offices, and is expected to provide outstanding customer service and recommend proactive solutions to challenges. This position is 100% onsite without a remote option.

About Us:
The Purdue Veterinary Hospital highly values the exceptional skills and knowledge our staff bring to our hospital, benefiting our students and patients alike. Located in the picturesque town of West Lafayette, Indiana, Purdue University boasts a stunning campus that houses both a renowned College of Veterinary Medicine and comprehensive Associate and Bachelor degree programs in Veterinary Nursing. Our team play a crucial role in teaching and mentoring students throughout the year, shaping the future of veterinary care. As a member of our university staff, you'll enjoy a generous benefits package that includes medical, dental, and vision insurance, paid time off, and retirement contributions. Join us and be part of a community dedicated to excellence in veterinary medicine and education!

Education and Experience
Qualified candidates will need:

• Requires a high school diploma/GED
• 3 years of experience in an administrative support role
• Working some weekends and evenings to support meetings and events

Skills Needed:

• Excellent verbal and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
• Ability to interpret policies and procedures to proactively resolve issues or improve processes
• Ability to identify problems and implement or recommend solutions.
• Drafting, proofreading, and editing skills

Preferred:

• Basic video editing skills
• University experience

Additional Information:

• To learn more about Purdue’s benefits summary CLICK HERE
• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan
• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Administrative and Operational Support 3

• Pay Band S045
• Job Code #20002331

Link to Purdue University's compensation guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/staffpb.php

EOE / AA:
Purdue University is an EOE/AA employer.