What are the responsibilities and job description for the Senior Administrative Assistant position at Purdue University?

Req Id : 35367

Job Title : Senior Administrative Assistant

City : West Lafayette

Job Description : Job Summary

Join a growing, active department and support exciting new graduate and undergraduate programs and opportunities!

This position will serve as graduate and undergraduate coordinator, providing administrative support to the Director of Graduate Studies and Director of Undergraduate Studies. Assume primary responsibility for rebuilding,updating, and maintaining department website and associated webpages. Provide support as needed to the Lead Administrative Assistant. Assume primary responsibility for annual and ongoing department events, including the Literary Awards, Woodman Lecture, and visiting Writer Series.

At Purdue, the Senior Administrative Assistant can expect to provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects. Draft and edit correspondence, promotional materials or presentations. May monitor operating budget and maintain financial records. Handle non-routine inquiries and issues from internal and external sources.

About Us :

The College of Liberal Arts is an innovative 21st century liberal arts leader. It is home to the nationally-recognized Cornerstone Integrated Liberal Arts program, Degree Plus, and launched the campus Degree in 3 initiative. Purdue University and the College of Liberal Arts are committed to free and open inquiry in all matters. All staff are expected to contribute to a climate that values free inquiry.

What We're Looking For :

As a Senior Administrative Assistant you will need the following education :

High school diploma / GED. Minimum of 3 years of experience in an administrative support role.

You will need the following skills :

Excellent verbal and writing communication skills

Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality. Strong organizational and time management skills and attention to detail.

Advanced computer and related software skills to include Word, Excel, Publisher, Powerpoint, Outlook, etc.

Adobe software such as InDesign, Illustrator, and Photoshop are a plus.

Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.

Ability to interpret policies and procedures to proactively resolve issues or improve processes. Ability to identify problems and implement or recommend solutions.

Drafting, proofreading, and editing skills.

The following skills are preferred for this role :

General office software (Word, Excel, Adobe) required; experience with Purdue-specific platforms such as Concur, Slate, and Cascade strongly preferred.

What You'll Be Doing :

20-30% : Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.

10-20% : Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.

5-15% : Compose routine correspondence and draft and edit non-routine correspondence.

15-25% : Develop, implement, and maintain / improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).

5-15% : Coordinate events, including room reservations, setups, resource needs, and catering.

5-10% : Arrange travel, order supplies, and ensure proper functioning of office equipment.

5-10% : Update and maintain mailing lists, databases and websites.

5-10% : Mentor and / or train other support staff.

5-10% : May monitor operating budget and maintain financial records.

Additional Information :

Purdue will not sponsor an employment related visa for this position

A background check will be required for employment in this position

FLSA : Non-Exempt (Eligible For Overtime)

Retirement Eligibility : Defined Contributions Waiting Period

Purdue University is an EOE / AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Benefits of a Purdue Career :

Competitive benefits package including generous paid sick time and vacation

Tuition remission (Purdue and Purdue Global)

Purdue University is an EOE / AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.

Education

Typically requires a high school diploma / GED

Experience

Minimum of 4 years of experience

FLSA Status

Non-Exempt

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