Human Resources and Safety Coordinator

Summary/Objective

The Safety and HR Coordinator is responsible for coordinating human resource processes and ensuring a safe working environment for employees. This position is varied and dynamic, involving a combination of administrative, clerical, and management of HR duties such as onboarding, offboarding, benefits, and compliance, as well as coordinating the company’s safety programs to ensure regulatory adherence and employee well-being.

Essential Functions

Perform administrative duties and tasks in support of the human resource process, including:

• Managing the recruitment process from start to finish.
• Onboarding and orientation for new employees.
• Offboarding terminated employees.
• Managing employee electronic and paper files.
• Reporting on key HR metrics, including eligibility for benefits,performance reviews, turnover, etc.
• Scheduling employee performance reviews, preparing related paperwork, and keeping proper documentation for future reference.
• Researching and recommending leadership training programs to build management capability within the organization.
• Administering benefits, including open enrollment and communication with employees and representatives on health, dental, and retirement plans.
• Collaborating with office staff on creating and updating reports.
• Anticipating updates to and administering the company handbook, policies, labor regulations, and other HR-related programs as necessary to improve organizational effectiveness and ensure compliance.
• Completing audits for insurance and SAIF, ensuring accuracy and timely submission.
• Coordinating the process of workers' compensation claims, ensuring proper documentation and communication.
• Creating and updating job descriptions to ensure they reflect role requirements and expectations.
• Managing employee relations issues by addressing them appropriately, while also coordinating programs that align with the organizations goals of improving employee engagement, morale and workplace culture.
• Ensuring compliance with Oregon labor laws and employment regulations in all HR practices.

Perform administrative duties and tasks in support of safety management, including:

• Developing, implementing, and maintaining safety policies and procedures to ensure a safe working environment, including compliance with OSHA and Oregon safety regulations.
• Proactively identifying organizational risks (e.g., safety hazards, compliance gaps) and working with leadership to mitigate them.
• Working with leadership and the safety committee to conducting regular safety and compliance audits and inspections of job sites and facilities, identifying hazards, preparing detailed reports for regulatory bodies or leadership, and implementing corrective actions.
• Analyzing workplace accident trends and collaborating with leadership on long-term solutions to reduce incidents.
• Working with leadership and the Safety Committee to investigate workplace accidents and incidents, preparing detailed reports, and recommending preventive measures.
• Researching and recommending safety training programs for employees, including new hire orientation and ongoing compliance training.
• Monitoring and enforcing the use of personal protective equipment (PPE) and adherence to safety protocols.
• Maintaining safety documentation, including manuals, training records, and incident reports.
• Acting as the primary point of contact for safety-related inquiries and initiatives.
• Promoting a culture of safety and wellness through collaboration with leadership and employees.
• Coordinate and deliver monthly safety meetings for all employees, including preparing OSHA-compliant topics and materials.
• Participate in monthly Safety Committee meetings, ensuring compliance with OSHA requirements and engaging employees in safety discussions.

Competencies

HR Competencies:

• Proficiency in onboarding, offboarding, leave administration and benefits administration.
• Knowledge of Oregon labor laws and leave programs and HR compliance practices, and an ability to research and understand changes
• Skilled in strong document management and reporting skills.
• Ability to address employee relations issues with professionalism and confidentiality.
• Familiarity with HR data analytics

Safety Competencies:

• Knowledge of OSHA regulations and safety standards.
• Experience in safety policy development, audits, and training.
• Skilled in problem-solving and hazard identification skills.
• Ability to manage safety documentation and compliance processes.

Skills/Knowledge/Abilities

• Organizational Skills:Demonstrates ability to manage multiple priorities, deadlines, and administrative tasks effectively, ensuring that HR and safety programs run smoothly.
• Communication Skills:Exhibits strong verbal and written communication skills to convey HR policies, safety protocols, and training materials clearly to employees at all levels. Confidently leads meetings, training sessions, and safety committee discussions.
• Problem-Solving Abilities:Skilled in identifying potential challenges, evaluating options, and implementing effective solutions in HR and safety contexts, such as resolving employee disputes or addressing workplace hazards.
• Regulatory Knowledge:Thorough understanding of federal and Oregon labor laws, OSHA regulations, and workplace safety standards. Ability to interpret and apply regulations to ensure compliance and mitigate risks.
• Attention to Detail:Ensures accuracy and completeness in maintaining HR records, safety documentation, and compliance-related paperwork. Anticipates potential issues by proactively reviewing procedures and processes.
• Interpersonal Skills:Builds positive relationships with employees, leadership, and external partners. Approachable and empathetic when addressing employee concerns or facilitating training sessions.
• Technical Proficiency:Comfortable using HRIS systems, Google Workspace, Microsoft Office, and safety-related software. Ability to learn and adapt to new technology and tools as needed.
• Conflict Resolution:Mediates workplace issues with professionalism and confidentiality. Balances employee needs with organizational objectives to maintain a positive work environment.
• Training and Facilitation Skills:Creates and delivers engaging HR orientations and safety training sessions tailored to employee needs. Effectively explains complex concepts in a way that is easy to understand.
• Data Management and Reporting:Collects, analyzes, and reports HR and safety data to track trends, support decision-making, and ensure compliance. Familiar with generating reports on employee performance, incident rates, and compliance audits.

Supervisory responsibilities

• This position does not include direct supervisory responsibilities.

Work environment

• Combination of office-based work and site visits.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• While performing the duties of this job, the employee is frequently sitting or standing at a desk in an office environment. The noise level in this environment is typically low.

Physical demands

• Able to rarely lift up to 25lbs
• Regularly required to stand; walk; use hands & fingers; reach, stoop, kneel, crouch or crawl
• Regularly required to sit; climb stairs, talk and hear

Travel required

• Trips to job sites on occasion

Education and experience

• High School Diploma/GED required; associate degree or higher preferred.
• SHRM or HRCI certification preferred.
• Minimum of 3 years of experience in human resources and/or safety management.
• At least 3 years of related experience and/or training in an office environment; OR Equivalent combination of education and experience
• Experience with Google drive, database systems and common HR applications

Certification/Licensing requirements

• Must hold and maintain a valid driver’s license

Work authorization/security clearance requirements

• Must be legally authorized to work in the United States without visa sponsorship.

Affirmative Action/EEO statement

Pure Energy Group takes affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $55,000 - $70,000