Billing Specialist

Who You Are:

• Devoted to details: you thrive with accuracy & precision, and love ensuring that work is done flawlessly. You take pride in mistake-free work!
• Organized Taskmaster: you can handle high volumes of work across a spectrum of projects and deadlines. You thrive on checking things off a list and ensuring items are completed on time.
• An Excel guru: you love working with Excel and are eager to share your best Excel tricks! You want to continue to master Excel.
• A Customer ‘whisperer’: you balance relationships with Customers through effective, careful and courteous communication, even during tough calls or situations.

Job Description

The Billing Specialist manages invoicing, collections, payments, and the financial reconciliation processes. They are critical in ensuring the accuracy and efficiency of financial transactions while maintaining strong relationships with customers and vendors. They also assist in data management, Customer management, and sales tax administration & compliance.

Location: Onsite only; Carol Stream, IL. Hybrid not available

What you’ll be doing

• Issuing daily A/R invoices to customers – matching sales orders and PO’s to ensure accuracy, including sales tax information.
• Daily receipts of customer ACH, check and credit card deposits and match to ERP system.
• Timely input of A/P invoices, matching receipt paperwork to invoices and record disbursements of vendor/office ACH payments. Bi-weekly payment of all remaining A/P.
• Responsible for collections of past due A/R. Follow-up and settlement of credit holds for Customers and/or orders on credit hold
• Manages new vendor set-up paperwork and ensures all new customer documents received are properly filed.
• Uses Acumatica (ERP) to manage customer data, and sales tax filings
• Expertly navigates communication with customers on credit holds, outstanding documents & paperwork, overdue payments, and new vendor set-up items.
• Other data entry, AP/AR, and vendor management activities, as required.

Key Metrics

• $0 errors in customer invoicing – ensuring complete accuracy
• $0 missed invoices & past-due A/P through timely data entry and processing
• A/R collections goal: <98% of invoices remain past due (46-60 days)
• Daily and accurate bank transaction matching in ERP
• Compliance with tax exemption form management and sales tax filings

Who We Are

Pure Processing was founded with the mission to make surgical instrument cleaning faster, safer, and more ergonomic for one of the most important departments in the whole hospital: sterile processing. By engineering & manufacturing equipment to support these objectives, we help hospitals deliver on the most sacred clinical promise: optimal patient safety & care.

What You’ll Gain:

• A competitive salary bonus opportunities.
• Full benefits, including 100% company paid short & long-term disability insurance, up to $50k in company-paid life and accidental death & dismemberment coverage.
• Employer sponsored medical, dental and vision insurance.
• A 401k plan with up to 4% matching.
• Generous PTO and company-paid holidays, including Summer Hour Fridays.
• A high-growth company that values continuous learning, promoting from within, and new professional opportunities.