Billing Administrator

Billing Administrator

About PURIS:

PURIS operates across North America as the largest independent trenchless rehabilitation provider with 900 employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provide trenchless renewal solutions in the water, wastewater, and stormwater markets. Our environmentally friendly solutions work within the existing infrastructure to save time, minimize environmental impact, and cause fewer community disruptions. With an unrivaled toolbox of technologies, PURIS has the RIGHT solution for each project.

Job Summary Description

We are seeking a highly motivated and detail-oriented Billing Administrator to join our growing team. This individual will be responsible for overseeing all aspects of the billing process, ensuring accuracy, efficiency, and timely collections. You will play a crucial role in maintaining strong client relationships by providing exceptional customer service and clear communication.

Responsibilities:

• Review construction contracts, documenting contract-specific billing requirements, working with internal resources to proactively manage the contract’s billing process and collection of cash
• Analyze and understand contract terms, billing instructions, and special conditions to ensure compliance with orders, maintaining project budgets, and billing schedules.
• Collaborate effectively with Project Managers and Process Stakeholders regarding contracts, change orders, and billing modifications.
• Manage monthly and quarterly billing processes, ensuring all completed work is billed accurately and timely.
• Generate, review supporting documentation, and submit client invoices according to contract terms and client requirements, compiling supporting documentation and adhering to deadlines
• Revise invoices as needed with approval from management, following established internal procedures and processes.
• Perform daily cash forecasting, invoice tracking, and billing productivity analyses.
• Investigate and resolve billing discrepancies to ensure timely collections
• Work with Accounts Payable to attain lien waivers from contract-required vendors
• Conduct consistent collection follow-up, addressing client concerns, and escalating issues to the appropriate manager when necessary.
• Assist with month-end and year-end closing processes, including WIP reporting, vendor and Project Manager follow-up, and auditor support.
• Identify and propose improvements to enhance the accuracy and efficiency of the billing cycle
• Provide exceptional customer service by responding promptly and professionally to client inquiries and concerns.
• Maintain and update project billing folders with relevant documents, including expenses, consultant invoices, and client invoices.
• Manage the Billing and Cash Collection Forecasts for assigned business segments
• Proactively assist in the maturation of Billing Processes both at a program and company level
• As time permits assist in the day-to-day management of critical program processes and activities

Experience and Qualifications:

• 5 years of experience in a billing or accounting role, preferable within the construction industry
• Associates degree in Business or Accounting preferred; Bachelor’s degree a plus.
• Strong understanding of accounting principles, with a focus on accounts receivable
• Experience with construction contracts and billing procedures.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (Accumatica a plus).
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving skills.
• Meticulous attention to detail and accuracy.
• Ability to prioritize multiple tasks and work effectively in a fast-paced environment.
• Excellent organizational skills and time management skills.
• Ability to work independently and as part of a team.
• Strong customer service skills.

• Comprehensive and competitive benefits package that includes medical/Rx, dental, vision, critical illness and accident insurance, and short-term disability.
• Several 100% company-paid benefits including:
  • Life Insurance
  • Long-term disability
  • Employee assistance program
• Bonus program
• 401(k) savings plan with company match
• Generous PTO
• 10 paid holidays
• Tuition reimbursement
• Career advancement opportunities