Billing Administrator

Job Description

Job Description

Billing Administrator

About PURIS :

PURIS operates across North America as the largest independent trenchless rehabilitation provider with 900 employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provide trenchless renewal solutions in the water, wastewater, and stormwater markets. Our environmentally friendly solutions work within the existing infrastructure to save time, minimize environmental impact, and cause fewer community disruptions. With an unrivaled toolbox of technologies, PURIS has the RIGHT solution for each project.

Job Summary Description

We are seeking a highly motivated and detail-oriented Billing Administrator to join our growing team. This individual will be responsible for overseeing all aspects of the billing process, ensuring accuracy, efficiency, and timely collections. You will play a crucial role in maintaining strong client relationships by providing exceptional customer service and clear communication.

Responsibilities :

• Review construction contracts, documenting contract-specific billing requirements, working with internal resources to proactively manage the contract’s billing process and collection of cash
• Analyze and understand contract terms, billing instructions, and special conditions to ensure compliance with orders, maintaining project budgets, and billing schedules.
• Collaborate effectively with Project Managers and Process Stakeholders regarding contracts, change orders, and billing modifications.
• Manage monthly and quarterly billing processes, ensuring all completed work is billed accurately and timely.
• Generate, review supporting documentation, and submit client invoices according to contract terms and client requirements, compiling supporting documentation and adhering to deadlines
• Revise invoices as needed with approval from management, following established internal procedures and processes.
• Perform daily cash forecasting, invoice tracking, and billing productivity analyses.
• Investigate and resolve billing discrepancies to ensure timely collections
• Work with Accounts Payable to attain lien waivers from contract-required vendors
• Conduct consistent collection follow-up, addressing client concerns, and escalating issues to the appropriate manager when necessary.
• Assist with month-end and year-end closing processes, including WIP reporting, vendor and Project Manager follow-up, and auditor support.
• Identify and propose improvements to enhance the accuracy and efficiency of the billing cycle
• Provide exceptional customer service by responding promptly and professionally to client inquiries and concerns.
• Maintain and update project billing folders with relevant documents, including expenses, consultant invoices, and client invoices.
• Manage the Billing and Cash Collection Forecasts for assigned business segments
• Proactively assist in the maturation of Billing Processes both at a program and company level
• As time permits assist in the day-to-day management of critical program processes and activities

Experience and Qualifications :

Benefits :

Life Insurance

Equal Opportunity Employer / Veterans / Disabled.