Operations Administrator

Purpose Driven Advocacy Center, Inc.
Advocate ~ Educate ~ Elevate

6401 N. 56th Street, Omaha, NE 68104 ~ Phone: 402-399-9628

Email: Info@pdacomaha.org Facebook: www.facebook.com/purposedriven.advocacycenter

FULL-TIME OPERATIONS ADMINISTRATOR- JOB DESCRIPTION

Date:

Staff

Job Title: Full-Time Operations Administrator

Full-Time (30-40 hours/week) Monday through Thursday

This is an employee position with limited benefits.

Supervisor: Purpose Driven Advocacy Center, Inc. (PDAC) Officers

Position Summary: The Operations Administrator is to accomplish duties as assigned, including:

duties needed for PDAC Events, Grant pursuits, creating flyers/brochures, and Office Operations. Administrate all programs and services provided by PDAC. Provide clerical/office assistance for communications, inventory purchases, marketing, and documentation for Purpose Driven Advocacy Center, Inc., its partnerships, programs, and events. Also fulfill partnership assistance with duties to support the daily operations of organizations in the building. Prepare forms, policy documents, curriculum, logistics, and facilitation of conferences, workshops, website updates and upgrades, flyers, newsletters, brochures, and community events. Assisting officers, administrators, teachers, and staff/volunteers in operating excellently and safely for all clients and students. Accurate typing, organizing, facilitating, and executing clerical tasks, maintaining a Christian environment, and duties as assigned.

Anticipated hours:. Full-Time 8:00 pm-4:00 pm, Monday through Thursday. PDAC Community events may include evening and some Saturday hours as scheduled community events on our PDAC Annual Calendar.

Compensation: $21-$23/hour for 32 hours/week plus events. Benefits include Earned Personal Leave (Vacation/Sick days after 1 year), Annual cost of living increase, Paid Holidays, Matching funds benefits (403b), year-end bonus as available, family environment, and team concept.

Position General Duties: The Operations Administrator (OA) is to accomplish duties as assigned, including supervising the program/operation assistants and volunteers, office management, answering phones, and fluid office operations. Accurate typing, creating reports for board meetings, copies, inventories, applicable grant writing, supply purchases, greeting visitors, creating bulletin boards, and designing the display cases as assigned. OA is also responsible for supporting the preparation and execution of daytime events on campus, such as funerals, weddings, conference room meetings, and education support programs. Execute duties needed for preparation, logistics, and facilitating all PDAC Events and Summer Programs. Overseeing the receiving and processing of donations for the Resource Room. Update and organize filing system, document data of service to the community, create signs (working with media team), instructions, marketing items, and other communications as dictated for the event or program. Assist all programs and services provided by PDAC. Provide clerical/office assistance for communications, marketing, grants, and documentation for Purpose Driven Advocacy Center, Inc. programs and events. Also, fulfill partnership assistance with duties to support the daily operations. Prepare the curriculum and centers for the students, assist other staff, and conduct bi-weekly staff meetings. Help prepare spaces for classes and events. Mastering logistics for events, facilitating daytime events and meetings, and supporting officers when events/programs are happening in the building. Work independently and in groups by mastering regular duties of the day, week, month, quarter, and annual.

Qualifications and Skills Required and Preferred: Operation Administrators must be able to …

· Accurate typing, filing, and basic clerical skills.

· Commitment to excellence

· Supervise a small staff with care and kindness.

· Computer skills, including email, “Canva” flyer and advertisement creation, and all Microsoft programs.

· Ability to read and comprehend simple instructions, short correspondence, memos, text messages, and email communication.

· Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

· Problem-solving – Identifies and resolves problems promptly; gathers and analyzes information skillfully and determines alternative solutions when available.

· Written Communication – Writes clearly and informatively; varies writing style to meet needs; presents numerical data effectively.

· Ethics – Treats people with respect; keeps commitments; inspires the trust of others. Works with integrity and ethics.

· Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

· Safety and Security – Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions.

· Flexible – Adapts to changes in the work environment; manages competing demands; Changes approach or method to best fit the situation.

· Innovative – Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; presents ideas and information to get others’ attention.

Essential Physical Requirements: The physical demands described here must be met by staff to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. Must be able to perform tasks that involve exerting light physical effort in sedentary to light work daily. Tasks may involve extended periods at a keyboard or workstation.

Physical Demands: The physical demands described here must be met by staff to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

*While performing the duties of this job, the employee is frequently required to stand. The

employee is frequently required to walk. The employee is regularly required to sit.

Employees must regularly use their hands to finger, handle, or feel. The employee is

occasionally required to reach with hands and arms, balance, stoop, kneel, crouch, or crawl.

*The employee must periodically lift and/or move up to 20 lbs. The employee must have another staff member assist with anything over 10 lbs.

*Specific vision abilities required by this job include close vision, distance, color, peripheral,

depth vision and perception, and the ability to adjust focus.

Job Type: Full-time

Pay: $21.78 - $22.73 per hour

Expected hours: 32 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $21 - $23