EVENT MANAGER for Hope for Brighter Tomorrows Ministry

I'm assisting a local ministry, Hope for Brighter Tomorrows (HBT), the mental health ministry of Kay Warren, recruit an Events Project Manager.

The Events Project Manager will lead the planning and execution of two (or more) annual weekend retreats, one (or more) online retreats, ten Zoom calls annually with a psychoeducational and ministry focus, as well as coordinating with the team to create other events that support all aspects of Hope for Brighter Tomorrows, including donor events.

The successful candidate must be highly organized, have a demonstrated track record of excellence in work products, be calm under pressure and warm and kind during interactions under pressure. The successful candidate will be responsible for coordinating all aspects of the event, including event development, marketing, logistics, graphics, budget management, and leading teams of employees and volunteers to carry out the events. This role requires strong communication, leadership, problem-solving and plan execution skills, as well as a deep understanding of the elements necessary to deliver high quality, high touch in person events with excellence in hospitality for attendees.

Responsibilities :

• Develop and implement a comprehensive project plan, outlining the key milestones, timelines, and deliverables for the event.
• Collaborate with the Founder, President and other key leaders in executing the organization’s regularly scheduled and new events.
• Manage the event budget, ensuring that all expenses are tracked and controlled in line with the approved budget.
• Oversee the selection and booking of the event venue, ensuring that it meets the needs of the event and complies with accessibility requirements.
• Coordinate with the Founder, President and key personnel to execute an engaging and relevant event program, including keynote speakers, panel discussions, workshops, and networking opportunities.
• Work closely with the Founder and digital content creator to execute an approved targeted marketing strategy that maximizes event attendance and visibility and create graphics associated with the events.
• Supervise the registration and ticketing process, ensuring a seamless experience for conference attendees.
• Manage all event logistics, including travel and accommodation arrangements for speakers, catering, audiovisual equipment, and on-site operations.
• Liaise with sponsors, exhibitors, and partners to ensure their successful involvement in the event when required.
• Recruit, train, and supervise volunteers and staff as needed to support the smooth execution of the event.
• Monitor the progress of the event planning process, identifying, and resolving potential issues in a timely and effective manner.
• Collect and analyze feedback from attendees, speakers, and other stakeholders to evaluate the success of the event and identify areas for improvement.
• Conduct post-conference follow-up activities, such as sharing event materials, facilitating networking opportunities, and documenting lessons learned for future events.

Competencies :

Requirements :

Preferred Qualifications :

Supervisory Responsibility :

This position currently has no direct supervisory responsibilities but manages volunteers and collaboratively works with the team.

Position Type / Expected Hours of Work :

This is a full-time, exempt position, and core days and hours of work are Monday through Friday, with occasional weekend and evening responsibilities. Hours TBD with supervisor.

Travel :

Travel is primarily local during the business day.

We highly value our employees and offer excellent benefits, including :

Hope for Brighter Tomorrows is a Christian, non-profit organization that strengthens families impacted by mental health challenges and equips churches to support these families. We do this through high-touch events, trusted resources, and strategic collaborations.

For more information, check out our website :